Program Coordinator (Musician & Leadership) CANADA-WIDE AUDITIONS 2022

Barrie, Ontario Seasonal

Program Coordinator (Musician & Leadership) CANADA-WIDE AUDITIONS 2022

This is a full time position.

You must apply using our easy-apply portal: https://ontariomusicians.easyapply.co/

Please note that aspects of this position are modified to ensure Health and Safety during the COVID-19 pandemic. This call for Program Coordinators is available Canada-wide.

Note: Emails regarding this position come from a "Get Hired" account, and may be delivered to your spam folder. If you haven't received a confirmation of your application within 72 hours, please email jobs@canadianmusicians.coop for support.

Program Coordinators accept many of the administrative and leadership responsibilities for the Emerging Artist (EA) and Pre-Professional Program (PPP) programs, while also participating in that program as an artist. 

Emerging Artist and Pre-Professional Program Artist Eligibility:

  • Must have their own portable solo performance setup for in-person performance opportunity (battery-powered amplification implements optional, but strongly recommended)

  • Must have minimum of 60 minutes of material suitable for performance in public spaces, and be prepared to engage and entertain the public 

  • Must be prepared to perform for up to 3 hours in length in-person

  • Must be willing to engage in online performances of up to 60 minutes

Due to federal funding requirements for this program, successful applicants must be:

  • 15–30 years of age on their first day of work

  • A Canadian citizen, have a permanent resident card, or be protected under the Immigration and Refugee Protection Act (there is no requirement to be a student) 

  • Residing in Canada during the length of the employment

This program pays minimum wage for your province.


You can apply as a Program Coordinator for either the Emerging Artist (EA) program or for the Pre-Professional Program (PPP). You will need to meet the artist application requirements for the program(s) you are applying for. 


Duties, responsibilities, and qualifications for the position will differ depending on whether you are applying to be a Program Coordinator for the Emerging Artist or Pre-Professional Program. You will also be expected to meet the same expectations as the artists within the program you are applying for, as well as be comfortable with the associated leadership and administrative responsibilities.

The differences between the Emerging Artist and Pre-Professional Program artist roles are explained further below. The pre-screening questions in this application will allow you to say whether you would like to be considered for the role of Program Coordinator as part of the Emerging Artist program or the Pre-Professional Program. You DO NOT have to submit multiple applications for the Emerging Artist or Pre-Professional Program roles. This Program Coordinator application is also an application for either the Emerging Application program or Pre-Professional Programs. 

 

 

Duties and Responsibilities:

Duties and Responsibilities of a Program Coordinator (PC):

All the following is in addition to the Emerging Artist or Pre-Professional Program duties and responsibilities:

  • Attend weekly Program Coordinator meetings.

  • Schedule performances for your constituency (maintaining 2 weeks in advance).

  • Maintain the performance info database for SOCAN reporting for your respective constituency.

  • Validate timesheets and time-off requests for your constituency/cohort artists under your supervision, with the support of an Human Resources Generalist. 

  • Be the first line of communication for artists regarding performances, and education/development supports.

  • Engage in daily group remote activities and weekly 1:1 check-ins with musicians under their supervision.

  • Facilitate and supervise meetings and work periods.

  • Take attendance of artists in cohorts.

  • Communicate job expectations to musicians under their supervision.

  • Take notes as needed for each workshop and meeting.

  • Planning, developing and implementing experiential learning activities within cohorts.

  • Report to the Program Facilitator regularly, and participate in roundtable discussions.

  • Maintain the relationship with an assigned Municipal point of contact as directed, regarding local events and performances involving the Co-op.

  • Enforce company policies including but not limited to safety rules and regulations, dress codes, and attendance.

  • Liaise with festival operations staff for each of the summer festivals, and provide support for the planning and operations of local events.

  • Liaise with other supervisors and managers across supporting departments.

  • Set strategic long and short-term project goals and evaluate outcomes.

  • Motivate and inspire staff and facilitate personal growth through team and individual activities and goal-setting.

  • Foster a productive work environment.

  • Perform other appropriate duties as assigned by management.

Note: Since Program Coordinators are also active participants in either the Emerging Artist program or Pre-Professional programs, the duties and responsibilities of being a Program Coordinator are in addition to the duties and responsibilities of being either an Emerging Artist or in the Pre-Professional Program. 

Duties and Responsibilities of an Emerging Artist (EA):

  • Perform music and provide engaging and high-quality entertainment at summer events such as festivals, community celebrations, tourism initiatives, and agricultural fairs taking place in public and quasi-public spaces within municipalities partnered with the Co-op. (Due to COVID-19, the 2022 artist programs will be a blended model of in-person and online activities, subject to local health regulations and guidelines. Participants must be prepared to record and perform remotely—either at home or another location arranged by the artist—such that the quality is acceptable for online video-hosting or streaming).

  • Participate in career-related skill-development programs, workshops, rehearsals, and training programs to develop the highest calibre of professional skills and attitudes that will transcend the summer job period.

  • Respond to inquiries and interactions via electronic means (e.g., email, Slack, etc.) in a timely and professional manner.

  • Maintain professional workplace behaviour and confidentiality when dealing with workplace challenges.

  • Complete administrative tasks on time and with accuracy, as assigned.

  • Attend functions such as job fairs, networking events, schools, and other approved locations to promote the Co-op, the Summer Emerging Artist Program, and Pre-Professional Program.

  • Complete other tasks as assigned.

Duties and Responsibilities of a Pre-Professional Program (PPP) Artist:

  • Perform music and provide engaging and high-quality entertainment at summer events such as festivals, community celebrations, tourism initiatives, and agricultural fairs taking place in public and quasi-public spaces within municipalities partnered with the Co-op. (Due to COVID-19, the 2022 Pre-Professional Program will be a blended model of in-person and online activities, subject to local health regulations and guidelines. Participants must be prepared to record and perform remotely–either at home or another location arranged by the artist–such that the quality is acceptable for online hosting or streaming).

  • Participate in career-related skill-development programs, workshops, rehearsals and training programs to develop the highest caliber of professional skills and attitudes that will transcend the summer job period.

  • Respond to inquiries and interactions via electronic means (i.e., email, Slack, etc.) in a timely and professional manner.

  • Maintain professional workplace behavior and confidentiality when dealing with workplace challenges.

  • Complete administrative tasks on time and with accuracy, as assigned.

  • Attend functions such as job fairs, networking events, schools, and other approved locations to promote the Co-op, the Summer Emerging Artist/Musicians program objectives.

  • Complete other tasks as assigned.

Work Hours:

Work hours will be the same regardless of whether you are a Program Coordinator for Emerging Artists or for the Pre-Professional Program, however the start dates and length of the programs are different (see below).

Program Coordinator Hours:

  • Tuesday to Friday: 10am to 6pm (PST, EST, AST)

  • Scheduled performances on evenings and weekends

  • Monday: Full day off, no program activities scheduled for artists

The Summer Emerging Artist Program (SEAP) length is 8-16 weeks with the earliest date being early May and the last date being the end of August. The Pre-Professional Program is 6-8 weeks in length, commencing in early July and ending near the end of August.

Application Requirements:


The application requirements will change depending whether you want to be considered as a Program Coordinator for the Emerging Artists program or a Program Coordinator for the Pre-Professional Program. The difference between the two has been described below. All candidates must go through the same audition process. 


Requirements for being an Emerging Artist:

Please upload your artistic resume and cover letter, and include a professional headshot specific to your artist-business, if you have one.

Selected candidates must attend an online callback audition and formal job interview.

***New for 2022***
As part of this application, applicants must provide the following items as part of their application. All items listed below must be included for applications to be considered. NOTE: N/A is an acceptable answer where explicitly specified. 

  • Up-to-date EPK

  • Up-to-date biography (must be at least 200 words)

  • Website link

  • Links to all social media platforms you currently have

  • Discography (if not included in EPK)

  • Short summary of target demographic

  • List of current download/stream/live show statistics (if more than two years ago, please indicate date of release and general trend between release and now)

  • List of all digital platforms your music is currently available on (if you have not released commercially, write N/A).

  • List of industry organizations you have a membership/affiliation with (e.g., MROC, CFM).

  • List of music- and/or business-specific grant funding you have received to date (indicate the granting organization and year received).

  • Short summary of your career-related goals for the end of the summer, one year from now, and five years from now.

Candidates must also answer the following questions:

  • Αre you currently a member of a musician-specific union (e.g., Toronto Musicians’ Association)?

  • Does your released music have assigned ISRC codes?

  • Do you keep track of your metadata? If so, how?

  • Have you formally registered as a business?

If you have any additional documentation (i.e., strategic plans, release/promotional materials) that you would like to submit as supplementary information, please do so in the box labelled “Additional Documentation.” Please utilize a Google Drive, Dropbox or equivalent software to share these files, and ensure that the audition jurors will be able to open the files. 

Note: if you are a member of a band or ensemble, materials for that band or ensemble are sufficient, as long as you have heavily participated in the creation of those materials. Bands or ensemble members must apply and audition individually.

Requirements for being a Pre-Professional Program Artist:

You must upload your artistic resume and cover letter, and include a professional headshot specific to your artist-business, if you have one.

You must submit a link (in the pre-screening questions) to a YouTube video (2-3 minutes) of yourself performing one or more songs that you feel best represent your musical ability.

  • Original material is preferred.

  • Video must be unedited (i.e., no vocal tuning, audio processing, or video editing of any kind).

  • Links to public performances are permitted as long as they follow these guidelines.

  • We will review a maximum of three minutes of content. You can provide a link that starts at a specified timestamp of your choice.

  • Video may be uploaded as “unlisted” on YouTube if preferred. Please ensure that your video link is NOT private, as the audition jurors will not be able to view it and your application will not be considered.

*** RETURNING STAFF ***
Program Coordinator applicants who have been in the program in previous years, as either a Program Coordinator, a Pre-Professional Program Artist, or an Emerging Artist, are required to discuss their growth since their last season, why they would like to return, and what they hope to get out of the program if selected for 2022 in their cover letter. Please keep in mind that you will not necessarily return to the same position that you held last year.

AUDITION INFORMATION: PLEASE READ

You must submit a link (in the pre-screening questions) to a YouTube video (2-3 minutes) of yourself performing one or more songs that you feel best represent your musical ability.

  • Original material is preferred.

  • Video must be unedited (i.e., no vocal tuning, audio processing, or video editing of any kind).

  • Links to public performances are permitted as long as they follow these guidelines.

  • We will review a maximum of three minutes of content. You can provide a link that starts at a specified timestamp of your choice.

  • Video may be uploaded as “unlisted” on YouTube if preferred. Please ensure that your video link is NOT private, as the audition jurors will not be able to view it and your application will not be considered.

Next Steps:

After the initial application (including the video performance submission), applicants successful at that stage will be invited to participate in a live, but online, ‘Callbacks’ second-round process. Please make sure you are available on the following dates:

  • April 28th or April 29th or April 30th

 

Callbacks will consist of a second-round audition, media interview, and a formal panel job interview. All this will take place over Zoom, and each level of assessment will be recorded.

IMPORTANT ADDITIONAL INFORMATION:

To have your application considered by the Jury, all pre-interview questions must be filled out completely. 

Please note that there are no part-time or performance-only positions this year.

Membership is not required to participate in the competition for this position, and no preference is given to existing members in our ranking process, however, upon acceptance of an employment contract, all employees are required to join the co-operative.

Those not selected for the Summer Emerging Artist Program or the Pre-Professional Program (PPP) are still welcome to join the Co-op as members. Professional Creator members have access to the same live or digital resources, support and community as those with that membership level in our programs.

Canadian Musicians Co-operative welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Please email jobs@canadianmusicians.coop if you have any questions or require accommodations.

Please visit our careers page to see more job opportunities.

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