Sales and Marketing Coordinator

Soul Community Planet Colorado Springs, CO
SUMMARY:  The Sales Coordinator is primarily responsible for proactively supporting and representing the sales department and sales managers as needed in a flexible, professional, and courteous manner. S/He will assist with clients, guests, and co-workers to ensure client expectations are met. The Sales Coordinator shall strive to provide exceptional service to both internal and external guests at all times. S/he will be responsible for exemplifying the Hotel’s Culture. 

Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
Maintain positive guest relations at all times.
Assist the sales teams’ day-to-day activities.
Process proposals, contracts, and other paperwork for Sales Managers in a timely manner.
Serve as sales and service support for Sales Managers by qualifying all requests and inquiries.
Prepare and distribute all Regret and Thank You letters, Amenity Requests, and Group Resumes.
Confirm all details and or/changes of the sales contract.
Make arrangements for sales’ VIP clients.
Keep informed on current industry trends, regarding food and beverage, meeting coordination, client service, and client business needs.
Cultivate collaborative, mutually supportive relationships with and among customers, community, sales office, and hotel staff.
Assist with pre-opening and long-range sales and marketing strategies to optimize revenue and profitability.
Develop, achieve and track personal sales goals.
Assist with arranging and conducting special events, site inspections, and off-site presentations for potential clients.
Maintain client files and update information daily in accordance with established departmental policies and procedures.
Assist in developing and implementing sales plans.
Establish and follow Sales Office Standards.
Respond to corporate client requests in a timely manner.
Promote teamwork and quality service through daily communication and coordination with other departments.  
Adhere to hotel requirements for guest/employee accidents or injuries and in emergency situations.
Perform any projects assigned by Sales Manager, Director of Sales, Executive Committee member or Corporate Staff.

Associate is held accountable for all duties of this job and other duties as assigned.


High school diploma or equivalent

Bachelor’s degree in Marketing or related field preferred

Previous hospitality sales or service experience

Overall knowledge of hotel sales and marketing management

Basic knowledge of Microsoft Office 

Basic math skills

Ability to work well independently and collaboratively

Willingness and ability to promote a positive team member culture and core values

Ability to maximize impact, maintain interest, and establish a rapport with your audience when conveying information

Must speak fluent English

Fluency in other languages beneficial


Must be a United States citizen or possess a valid work permit

Must be able to read, write, and speak English

Must have exceptional communication skills

Must be able to accurately follow instructions, both verbally and written

Must have basic computer skills including Microsoft Office

Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently

Must be detailed orientated and work well under pressure

Must be able to work in a fast paced environment 

Organizational skills including time management, prioritizing, detail oriented

Must be professional in appearance and demeanor

Ability to work a flexible schedule that may include evenings, weekends and holidays

Must have the ability to deal effectively and interact well with employees

Must have the ability to resolve problems/conflicts in a diplomatic and tactful manner 

Possess strong motivational, organizational and verbal communication skills

Ability to travel to attend workshops, trade shows, conventions, etc.

May require a Driver’s License


Must be able to sit for long periods of time

Must be able to frequently stand up or move within and outside the facility

Must be able to carry or lift items weighing up to 25 pounds

Must be able to perform simple grasping, fine manipulation, and repetitive hand & arm movements consistent with office work

Must be able to frequently handle office supplies and equipment to maintain the facility

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description in no way states or implies that these are the only duties to be performed by this employee.  He or she will be required to follow other instructions and perform other work-related duties requested by his or her supervisor.

Soul Community Planet is an EEO employer - M/F/Vets/Disabled
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