Administrative Assistant

Bay Harbor Islands, FL Part-time $16.00-$18.00/hour
CHOICE FINANCIAL GROUP LLC is an EEO employer - M/F/Vets/Disabled

Company Overview:

Jeff D. Hackmeier & Associates, Inc. has been providing insurance solutions to high net-worth individuals in South Florida and throughout the United States since 1978. We represent a carefully selected group of financially strong, reputable insurance companies that will best suit our clients' needs. We do not work for the insurance company...WE WORK FOR YOU!

Position Description: 

Our busy private insurance office in Bay Harbor is currently seeking a part-time office assistant. If you possess excellent computer and communication skills, are organized, detail-oriented, and enjoy both interacting with people and handling paperwork, including forms, filing, typing letters, scanning documents, and heavy phone work, then this job could be a good fit for you.

This is a perfect combination of office work and customer service. 

Primary Responsibilities & Essential Functions

  • Maintain an organized filing system of electronic documents 
  • Uphold a strict level of confidentiality
  • Must be able to prepare correspondence and presentations
  • Demonstrate active listening, rapport building, empathy and solutions-focused problem solving when engaging with clients and staff.
  • Greet clients and visitors with a positive, helpful attitude.
  • Assisting with a variety of administrative tasks, including copying, faxing, taking notes, etc.
  • Professionally answering phones and routing calls as necessary
  • Provide excellent customer service
  • Must be able to think quickly, prioritize assignments in a timely manner

Job Applicant Must Exhibit the Following Traits:

  • Strong verbal and written communication skills
  • Positive attitude and willingness to learn
  • Organization skills
  • Multitasking capabilities
  • Ability to prioritize
  • Professional wardrobe and appearance

Experience & Abilities:

  • High school diploma or GED required
  • Must have at least 2 years of office experience, but we are willing to train the right candidate
  • Knowledge of office management systems and procedures
  • Attention to detail and problem-solving skills
  • Proficient in Microsoft Word, Excel, Outlook, and Power Point and be able to learn programs quickly


  • Must live near the area and have own transportation
  • Work in office 20 hours per week
  • Type 50 wpm+

Please visit our careers page to see more job opportunities.

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