Functional Family Therapy (FFT) Supervisor

JOB TITLE: Functional Family Therapy (FFT) Supervisor 

EMPLOYMENT TYPE: Full-Time, Exempt 

LOCATION: Brooklyn, NY 

REPORTS TO: Program Director  

ABOUT AAFSC:  

The Arab-American Family Support Center (AAFSC) is a non-profit, non-sectarian organization established in 1994 to provide culturally and linguistically competent, trauma-informed social services. Across our eight locations, we empower immigrants and refugees with the tools they need to successfully acclimate to the world around them and become active participants in the community. While we support anyone who walks through our doors, over nearly 25 years, we have developed expertise in serving the Arab, Middle Eastern, Muslim, and South Asian (AMEMSA) immigrant and refugee communities.  

AAFSC works across four priority areas—Promote, Get Ready, Prevent, and Communicate—to achieve our ultimate goal of strengthening families. AAFSC promotes mental and physical wellbeing, food security, healthy relationships, and family reunification. We get our families ready to succeed, work, and lead productive lives. We prevent domestic violence, child abuse, and neglect by counseling families, offering case management services to victims of violence, and cultivating healthy relationship skills in young people. Finally, AAFSC communicates the needs of the marginalized, amplifying their voices for increased impact.  

JOB SUMMARY:  

The Functional Family Therapy (FFT) Supervisor will be accountable for providing day-to-day support, leadership and general supervision to their assigned unit. The FFT Supervisor is responsible for maintaining adherence to the Functional Family Therapy model for their unit. FFT works with youth between the ages of 11 to 18 who struggle with behavioral and/or emotional problems and have been referred by the juvenile justice, mental health, school, or child welfare system. As a strengths-based model, FFT focuses on acceptance and respect and uses assessments and interventions to determine risk and protective factors in relation to the family and youth’s development.  

The Supervisor will effectively support and supervise a trauma-informed, culturally-responsive, and linguistically-appropriate community-based preventive program that focuses on providing counseling and clinical interventions to at-risk children and families. Supervisors will assist in the overall functioning of the program with the goal of reducing the number of children who enter into the foster care system. The most successful candidate will be one who has strong administrative and management skills including strategic planning, resource allocation, and coordination of government agency requirements. He or she will be organized, professional, and detail oriented, will thrive under pressure, and be willing to work on multiple projects. A commitment to immigrant, refugee and low-income communities will also be essential for success in this role.  

PRIMARY DUTIES & RESPONSIBILITIES:

Program Supervision 

• Manage and delegate responsibilities involved in day-to-day FFT program operations to allow for efficient and streamlined programming.

• Provide weekly individual supervision to case planners and case aides.

• Write-up and upload monthly documentation of supervisory reviews. Ensure timely

upload of reviews.

• Remain up-to-date on case history and progress of cases to be able to provide adequate supervision on casework practice.

• In collaboration with Training and Technical Assistance Manager as well as Program Director, take the lead in ensuring quality onboarding of new staff, as well as on-going training of all assigned case planners and case aides.

• Monitor and adjust time sheets as needed.

• Practice and encourage office norms (use of calendars, checking email, etc.)

• Submit closing packets

• Attend Elevated Risk Conferences (ERCs) and Child Safety Conferences

• Conduct employee three-month evaluation and annual evaluations

• Assign cases to Case Planners and Case Aides using Purchased Preventive Services

(PPRS) databases.

• Facilitate communication between case planners and case aides through one-on-one supervision as well as scheduling and hosting monthly team meetings.

• Communicate regularly with staff and troubleshoot issues related to casework with the help of Program Director (when needed)

• Review and approve FASP and Plan Amendment submissions, all supervisory documentation and case consultation.

• Collaborate with Program Director to ensure that all staff training needs are continually met. Ensure quality professional development of case planners and case aides.

Quality Assurance

• Ensure Family Team Conferences (FTCs) are being held within a timely manner (56 days before FASP due date/28 days after), as well as uploaded using proper coding.

• Review and ensure quality of case notes, FASP reports, etc.

• Ensure timely uploads of casework contacts, notes, FASP reports, etc. [all contacts must

be added to the Preventive Organization Management Information System (PROMIS) by

the 5th of the following month

• Review casework documents (legal documents, furniture requests, Investigative

Consultation (IC) forms, etc.)

• Collaborate with Program Director to ensure program meets all city and state funding targets and benchmarks (for instance, safety assessments, case work contacts, family team conferences, preventive based funding targets, etc.).

• Must assist to ensure that program is in compliance with all case planning and supervisory documentation.

• Ensure confidentiality requirements are observed and practiced

• Attend internal and external trainings

• Assist in intake component of the program: Joint Home Visit (JHV), assessing Advocate Preventive Only (ADVPO) cases, etc.

• Ensure monthly casework contacts are conducted.

• Review and ensure case notes are uploaded in a timely manner (5 business days)

• Ensure case files are up-to-date.

• Ensure quality casework practice, which includes safety and risk assessment of children and families and case progress.

• Appropriately follow incident reporting procedures.

Data, Evaluation, & External Relationships

• Ensure data entry meets contractual and AAFSC program requirements.

• Attention to detail, responsibility, and dependability in data reporting to external and internal database platforms.

• Track and offer suggestions for improvements in key performance indicators for preventive services.

• Attend regular meetings and special events as needed.

Trainings, Meetings, and Audit Preparation

• Attend training provided by ACS, Solution Based Casework, and other organizations as required (minimum of 42 hours/6 days each fiscal year) and logging training by submitting certificates to Training and Technical Assistance Manager.

• Attend internal meetings as scheduled, collaborating with the multidisciplinary team (e.g. monthly supervision).

• Assist in preparation of internal and external audits (COQI, PAMS, safety alerts, etc.) related to the program operation and delivery of services.

Ambassador & Champion

• Every AAFSC team member serves as an ambassador of the organization and champion of AAFSC’s mission, vision and values. This includes the following:

• Cultivate relationships on behalf of and in support of the organization in partnership with Senior Leadership and the Development & Communications team. This includes being sensitive to and aware of others, providing every client, partner and participant with high-quality service, professional communication, and follow through, and always keeping Senior Leadership and the Development & Communications team aware of any opportunities, challenges, or updates.
• All team members are expected to support the Development and Communications team with any requests in a timely manner, including, but not limited to: grant applications, reports, attendance at meetings, hearings, or other events, and sharing of AAFSC social media, flyers, and other externally-facing communications.
• Always act with integrity, positivity, dedication, and professionalism within the office and externally. This includes, but is not limited to, email communication, verbal communication, communication with colleagues and peers, communication with clients, or communication with external partners or agencies.

Other Duties & Responsibilities

• Maintain a case load of at least two (2) cases for FFT certification

• Attend Case Conference Consultations

• Participate in AAFSC management meetings.

• In the absence of PD, take on additional responsibilities as needed.

• Conduct home visits as needed

• Participate in interviews of potential new staff.

• Participate in other meetings and conferences as needed.

• Perform other duties assigned as necessary by Program Director.

BACKGROUND & POSITION REQUIREMENTS:

• Master’s Degree in Social Work, Psychology or related field required.

• Previous management experience in Preventive Services highly preferred as well as knowledge of child welfare and ACS mandates.

• Ensure ethical casework practice is being done.

• Must have experience in using CONNECTIONS, PROMIS, Data Warehouse, and

STARS.

• Knowledge of the Preventive Measurement Assessment System (PAMS) strongly preferred.

• Minimum of 2 years of experience in creating, implementing and measuring effectiveness of programs preferred.

• Bilingual language ability as well as experience working with immigrant, refugee and low-income communities is strongly preferred, including Arabic, Urdu, and/or Bengali language skills.

• Excellent writing, interpersonal, and organizational skills are required as well as competency in Microsoft Office Suite is required.

• Flexibility to work occasional evenings and weekends to manage crises, attend events, or meetings.

• Job contingent on pre-employment background check and fingerprint clearance.

• U.S. Work Authorization is precondition of employment.

We are an equal opportunity employer that values diversity at all levels. All individuals are encouraged to apply.