Director of Finance and Administration

RUTH ELLIS CENTER INC Highland Park, MI 80,000 - 90,000
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JOB SUMMARY: 

The Director of Finance and Administration is responsible for the design, implementation, and maintenance of the infrastructure needed to support and grow the organization. The Director oversees the fiscal functions of the organization in accordance with general accepted accounting principles issues by the Financial Accounting Standards Board, and in accordance with compliance requirements of various granting agencies, and the financial management techniques and practices of the nonprofit industry. The Director will build and manage effective financial and operations systems, including financial, accounting, audit, quality assurance, information technology, and physical infrastructure. The Director must be adept in a fast-paced, hands-on environment, and be dedicated to building rapport and positive team working relationships with a broad and diverse community of staff, persons served and other stakeholders. 

ESSENTIAL FUNCTIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. In partnership with the Executive Director, plan, develop, organize, implement, direct, and evaluate the organizations fiscal function and performance, including developing budgets and financial plans.
  1. Provide timely and accurate analysis of budgets, financial reports, and financial trends in order to assist the Executive Director, the board, and other senior directors in preforming their responsibilities.
  1. Optimize the handling of cash flow using appropriate strategies, and projection processes and reports, to maintain cash thresholds to meet operating needs.
  1. Continual improvement of the budgeting process through technical assistance to directors and managers on fiscal issues impacting department budgets.
  1. Maintain and monitor grant and contract files and reporting requirements.
  1. Serve as a business partner to the Executive Director on the organization’s financial, budgeting, and administrative processes including; administrative support, payroll, and benefits, with an eye to continuously developing and improving systems.
  1. Lead and manage relationships with IT services to design IT plan for future and implement IT needs (hardware and software) as organization grows.
  1. Manage organization procurement, physical infrastructure, physical plant, and system maintenance (phone, security, supplies, etc.), with assistance from support staff. 
  1. Oversee development, maintenance, and performance internal audits of programs and services to ensure compliance with agency procedures and contract language.
  1. Be present and observe all external program and service audits.
  1. Review processes, audits, investigations, and internal control procedures to identify and correct inefficiencies, weaknesses, errors and non-compliance.
  1. Assume lead role in assuring compliance with financial regulations, HIPAA, and best claims practices. 
  1. Oversee and provide technical assistance and training on finance, quality assurance, corrective actions, and corporate compliance. 

SUPERVISORY RESPONSIBILITY: This position has two (2) direct reports, and zero (0) indirect report. The positions that report to this person are: Accounting Specialist (1), Quality Assurance Manager (1)

WORK ENVIRONMENT:

This job operates in a variety of professional and community environments including but not limited to office environments, community and partner agencies, and youth spaces. This role routinely uses standard office equipment such as computers, phone, photocopiers, filing cabinets, and fax machines. The noise level in the work environment and job sites may be loud.

POSITION TYPE / EXPECTED HOURS OF WORK:

This is a full time, permanent position.  The position has a flexible schedule based on the duties and requirements of the position. The schedule is generally as follows: Monday through Friday 9:00AM-5:00PM. 

TRAVEL:

This position requires local travel to complete errands and duties as assigned. In-state and national travel may be required up to 5% of the time. The employee must have a valid driver license approved for airline travel.

REQUIRED EDUCATION AND EXPERIENCE:

  1. Bachelor’s degree in Business, Management, or Finance.
  2. At least five to eight years’ experience, including management of finance and administration of a high-growth $1-$5 million organization (preference given to non-profit experience).
  3. Experience in identifying existing process improvements and quality assurance.
  4.  Training or experience and high proficiency in full Microsoft Office Suite. 

PREFERRED EDUCATION AND EXPERIENCE:

  1. Masters of Business Administration or Nonprofit Administration.
  2. LGBTQ (Lesbian, Gay, Bi-sexual, Transgender, and Questioning) cultural and diversity competency.
  3. CPA license

ADDITIONAL ELIGIBILITY QUALIFICATION:

None required for this position.

WORK AUTHORIZATION / SECURITY CLEARANCE:

  1. Must be able to pass a criminal background check as outlined by agency policy.
  2. Have no record on the Central Registry for child abuse or neglect in the employee’s state of residency or employment.
  3. Be able to produce a non-reactive tuberculosis test from within the previous twelve (12) months.

EEO STATEMENT:

The Ruth Ellis Center is an equal opportunity employer and makes employment decisions on the basis of merit. The agency does not discriminate based race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, marital status, national origin, citizenship, veteran status, age, disability as protected by federal, state, and local laws, genetic information, or any other characteristic that is protected by law.

RUTH ELLIS CENTER INC is an EEO employer - M/F/Vets/Disabled
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