JOB TITLE: Grants Finance
Deputy Director, Administration
LOCATION: Brooklyn, NY
Arab-American Family Support Center (AAFSC) is a non-profit, non-sectarian
organization established in 1994 to provide culturally and linguistically
competent, trauma-informed social services. Across our eight locations, we
empower immigrants and refugees with the tools they need to successfully
acclimate to the world around them and become active participants in the
community. While we support anyone who walks through our doors, over nearly 27
years, we have developed expertise in serving the Arab, Middle Eastern, Muslim,
and South Asian (AMEMSA) immigrant and refugee communities.
works across four priority areas—Promote, Get Ready, Prevent, and
Communicate—to achieve our ultimate goal of strengthening families. AAFSC
promotes mental and physical wellbeing, food security, healthy relationships,
and family reunification. We get our families ready to succeed, work, and lead
productive lives. We prevent domestic violence, child abuse, and neglect by
counseling families, offering case management services to victims of violence,
and cultivating healthy relationship skills in young people. Finally, AAFSC
communicates the needs of the marginalized, amplifying their voices for
Grants Finance Manager provides high-level organization-wide support for the
Arab-American Family Support Center’s grants & contracts portfolio,
including financial reporting, vouchering, budgeting, variance reports and
audit activities. The Grants Finance Manager is charged with strengthening and
managing the day-to-day fiscal management systems needed to support current and
future growth of our grants and contracts portfolio. This position will liaise
closely with internal staff as well as work with external vendors, funders, and
auditors in a professional, organized and confidential manner. Critical to
success in the role, the Grants Finance Manager must effectively balance
compliance requirements and program needs.
person in this role will be organized, have high attention to detail, maintain
confidentiality, and act with the utmost discretion to support AAFSC’s priority
areas. A successful Grants Finance Manager must be able to learn new systems
quickly, solve problems creatively, communicate effectively with individuals at
all levels of financial literacy, and self-manage multiple priorities
comfortably. A commitment to immigrant, refugee, and low-income communities is
essential for this role.
Duties & Responsibilities
Responsible for grant and contract compliance and
tracking, including budget versus actual reporting, variance reports and
forward-looking grant allocation recommendations.
Prepare and submit monthly, quarterly and
year-end vouchers and reports for all contracts and grants.
Prepare and submit any budget modifications as
needed throughout the fiscal year.
- Liaise with the Resource Development team to
ensure timely receipt of all pledge payments and ensure donor restrictions
are adhered to and correctly reflected in financial statements.
- Review bank and credit account
reconciliations, and ensure coding is accurately reflected for vouchering
and grant reporting purposes.
- In coordination with Human Resources
and Resource Development, ensure that payroll allocations are accurately
reflected and mirror funder allocations.
- Maintain non-salary cost allocation
plans for any grants and contracts with shared expenses.
- Prepare payroll-grant allocation
Strong Financial Systems and Controls
- Support the
creation of models, reports and other tools that enable staff, Board of
Directors, and executive leadership to make sound, data-driven financial
collaboration with Senior Leadership, refine financial systems and
processes that help teams across AAFSC work collaboratively and effectively
while optimizing the use of grant funds.
collaboration with Senior Leadership, optimize systems and procedures to
ensure that reliable finance data, information, and knowledge are
accessible in as close-to-real-time as possible to key decision-makers
throughout the organization.
relationship with external auditors and preparation of materials for the
general audit and funder audits to ensure compliance with all regulatory
financial data to seek cost improvements.
- Every AAFSC
team member serves as an ambassador of the organization and champion of
AAFSC’s mission, vision and values. This includes the following:
relationships on behalf of and in support of the organization in
partnership with Senior Leadership and the Resource Development team.
This includes being sensitive to and aware of others, providing
every client, partner and participant with high-quality service,
professional communication, and follow through, and always keeping Senior
Leadership and the Resource Development team aware of any opportunities,
challenges, or updates.
- All team
members are expected to support the Resource Development team with any
requests in a timely manner, including, but not limited to: grant
applications, reports, attendance at meetings, hearings, or other events,
and sharing of AAFSC social media, flyers, and other externally-facing
- Always act
with integrity, positivity, dedication, and professionalism within the
office and externally. This includes, but is not limited to, email
communication, verbal communication, communication with colleagues and
peers, communication with clients, or communication with external
partners or agencies.
duties and responsibilities
- Participate in
AAFSC meetings and internal and external trainings.
- Remain updated
on non-profit accounting knowledge and best practices by attending
educational workshops, joining professional associations, building
networks with fellow professionals and reviewing of industry publications.
- Perform other
duties assigned by Senior Leadership.
AND POSITION REQUIREMENTS
- 3+ years in
financial management roles, with strong understanding of non-profit
- Working knowledge
of, and direct experience working with, federal, NY State and New York
City government donor funding, contracting and reporting requirements, and
compliance and auditing activities.
professional experienced in finance, accounting, contracts, budgeting and
cost control principles, including GAAP and automated financial reporting
- B.S. in
accounting or finance or relevant field required.
ability to oversee the detailed preparation of budgets/financial accounts
and to understand and analyze financial data, both at an overall
organizational level as well as the detailed project/program levels.
- A proven track
record of successfully driving organization-wide accounting and finance
process and systems changes, bringing greater efficiency and effectiveness
to an evolving organization, leveraging technology as appropriate.
knowledge of accounting and reporting software.
knowledge of, and direct experience working with supporting the financial
management of foundation grants and other sources of private funding.
problem-solving and creative skills with the ability to exercise sound
judgment and make data-driven decisions based on accurate and timely
- Commitment to
diversity and inclusion as well as cultural awareness and sensitivity.
organizational, time-management, follow-up, and administrative skills with
attention to detail.
with the ability to work independently, and as a part of a team, in a
fast-paced deadline-driven environment.
- Must be able
to exercise discretion and confidentiality at all times.
are an equal opportunity employer that values diversity at all levels. All
individuals are encouraged to apply.
Arab American Family Support Center is an EEO employer - M/F/Vets/Disabled