PLEA Community Services is currently seeking a Temporary Full-Time Excluded Accounts Payable Clerk for our Finance team in the Vancouver head office. The proposed start date for the position is June 22, 2020 and it will end upon the return of the incumbent. This position is excluded from union membership.
The Accounts Payable Clerk performs full cycle accounts payable functions for the maintenance and processing of transactions and payments made to staff, contractors, suppliers/vendors and volunteers. The incumbent will assist with other financial and accounting duties as needed, including assistance on month end duties, preparing reports and correspondence, maintaining financial records and files.
Please submit a resume and cover letter referencing the competition number 2020046APC1. Closing date for Internal Applications: Wednesday, May 27, 2020, at 4:30 PM. If the position is not filled internally, it will remain open until filled.
Key Duties and Responsibilities:
1. Responsible for payments to suppliers/vendors, contractors, staff expenses and volunteers:
a. Reviews invoice/expense records for accuracy and proper back-up documentation.
b. Full cycle accounts payable tasks, such as data entry, expense allocations, and compiling bill back information for invoicing.
c. Provides information to employees on expense reimbursements and expense activity advances.
d. Responds to queries from vendors/suppliers and contractors.
e. Processes bi-weekly cheque runs and EFT payments.
2. Completes month-end closing for Accounts Payable, such as:
a. Ensures all staff expenses, supplier invoices, contractor payments, volunteer honorariums, etc. are entered and reviewed for posting.
b. Prepares Aged Accounts Payable report and trial balance.
3. General ledger maintenance and data entry:
a. Performs data entry of work assigned.
b. Prepares and posts contractor payment batches.
4. Assists with audit preparation:
a. Maintains accounting records for audit.
b. Compiles documentations for auditors.
5. Assists with the month-end financial reporting cycle, including preparation of monthly recurring entries into Sage 300, completing monthly assigned balance sheet account reconciliations, etc.
6. Assists with special reports and periodic statutory remittance.
7. Ensures that all records, reports, and documentation pertaining to financial management are accurate, complete, and in compliance with PLEA's policies and procedures.
8. Adheres to all policies and procedures established by PLEA, and meets the performance expectations of the position in a manner that demonstrates compassion and respect for all. Exercises the responsibilities of the position in a manner consistent with the philosophical approach and style of the agency.
9. Performs other related duties as assigned and/or as directed.
Knowledge, Skills, and Abilities:
- Knowledge of Canadian Accounting Standards for Not-for-Profit Organizations.
- Proficient in Microsoft Office, specifically Excel.
- Accuracy and attention to detail.
- Able to identify and resolve issues accurately, effectively and efficiently.
- Excellent organization and time management skills.
- Able to work under pressure and to prioritize.
- Able to work well in a team and on own initiative.
- Able to demonstrate clear and concise written and oral communication skills.
- Able to communicate professionally with all levels of staff and the public.
- Ability to reflect, promote and protect the culture and integrity of the agency.
Qualifications, Education and Experience:
- Accounting certificate or diploma is preferred.
- At least 2 years of experience in an Accounts Payable or accounting role, with a solid understanding of the accounts payable cycle. Experience with high volume accounts payable processing is an asset.
- Experience using computerized accounting systems. Experience using Sage 300 is an asset.
- Experience working within not-for-profit and/or community organizations is an asset.
- Satisfactory Criminal Record Clearance.
- The usual hours of work are a standard work week based on 37.5 working hours from Monday to Friday, 8:30 AM to 4:30 PM with a 30 minutes unpaid meal break.
- Documentation that applicant is legally approved to work in Canada.
Note: PLEA conducts primary source verification of applicant's credentials including education, training, work history, and licensure.