Recruiting Administrator

LEVEL ONE PERSONNEL INC Bethesda, MD $19 - $21/hourly

Job Title: Recruiting Administrator

Location: Bethesda, MD

Hours: Full time 40 hours/week M-F (some in-office work, some remote work required)

Pay: $19.00 - $21.00/hour

Type of hire: Long-term Temp (3+ months)

Our client is seeking a Recruiting Administrator to support Recruiting within the Human Resources Department located at Headquarters in Bethesda, MD.

Were you a science major with a strong business acumen? Or a Communications, Business, or HR major with a passion for helping people? Are you a people person with an interest in recruiting and you would enjoy communicating with candidates and hiring managers on a day to day basis? If you are organized, creative, and possess strong technical skills, then this is the right position for you.

In this role you will learn the ins and outs of our large global organization’s recruiting efforts and handle the administrative aspects of the recruiting life cycle while supporting an incredible cause helping advance military medicine! Your recruiting efforts will support our departments/programs focusing in infectious disease, traumatic brain injury and mental health, clinical rehab, cancer research, combat casualty care, human performance, and precision medicine.


  • Utilize Microsoft Teams for everyday actions; Microsoft Word to submit screens and references; Microsoft Excel for recruiting data management; UltiPro for administrative recruiting functions; other software as required.
  • Data entry of requisitions into UltiPro (Applicant Tracking System)
  • Place job advertisements utilizing job sites, industry-specific forums and social media.
  • Create and email offer letters to candidates
  • Coordinate in person, video and phone interviews with hiring managers and program managers. Disposition in UltiPro. Send Outlook calendar invites to hiring managers and candidates.
  • Answer and manage Careers inbox.
  • (temporarily halted) Pack boxes for Career Fairs (currently career fairs are virtual)
  • Handle the executing and coordination of our credentialing packages and the follow up with candidates.
  • Send/discuss benefits to candidates who have been screened and are selected to interview (alongside interview confirmation).
  • Screen qualified candidates for employment opportunities.
    • This includes supporting positions ranging from Lab Intern to Scientists for positions local to the DC Metro area, sites around the US, and around the world.
  • Answer recruiting hotline with candidate recruiting inquiries, questions regarding candidate job search, and conducts brief screens with potential candidates; input notes into Talemetry.
  • Serve as back up to Recruiter 1s (for screens) or Recruiting Coordinator as needed.
  • Additional administrative and ad hoc projects as required.

Required Knowledge, Skills, and Abilities:  Strong Excel skills; technical and can learn new software quickly. Strong organizational skills, excellent written and verbal communication skills, meticulous attention to detail, ability to work in a team environment, self-motivated, creative, and able to work effectively and autonomously with minimal management direction, ability to evaluate the professional attitude of job applicants, ability to work efficiently in an office environment, motivated to work productively in a fast-paced and dynamic industry. Previous experience in a high-volume environment required. Proven experience tracking high volume requests preferred.

Required Technical Knowledge: Must be tech-savvy. Microsoft Word, Excel, Outlook required. Microsoft Teams, UltiPro, PowerPoint, preferred but not required. Previous experience coordinating, conducting, or participating in a video interview strongly preferred (Zoom, Skype for Business, etc). Previous experience with MS Outlook calendar strongly preferred. Typing speed at least 60wpm.

Minimum Education/Training Requirements:  BS or comparable experience

Minimum Experience:  0-2 years

Physical Capabilities:  Long periods of sitting at a computer

Work Environment:  Office environment.

Level One Personnel is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.


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