Administrative Assistant
Up to Par Management Lexington, VA $30,000 + Full Benefits Package
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Administrative Assistant

This Administrative Assistant performs a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Job Type: Full-time

Main Tasks and Responsibilities

  • answer, screen, and transfer inbound phone calls
  • receive and direct visitors and clients
  • ongoing maintenance of Infusionsoft CRM; including, but, not limited to data quality, data entry, and reporting.
  • ongoing maintenance of several experience databases, assist in data collection for Sales and Marketing tracking and reporting of data.
  • precise proposal preparation and coordination - provide support for client pitches and presentations, requests for proposals, targeted research, experience collection and other similar projects.
  • directly support CEO on marketing tasks and business development
  • general clerical duties including photocopying, faxing, and mailing
  • maintain electronic and hard copy filing system
  • retrieve documents from filing system
  • handle requests for information and data
  • resolve administrative problems and inquiries
  • prepare written responses to routine inquiries
  • prepare and modify documents including correspondence, reports, drafts, memos, and emails
  • schedule and coordinate meetings, appointments, and travel arrangements for managers and supervisors
  • prepare agendas for meetings and prepare schedules
  • sort, and distribute incoming correspondence
  • maintain office supply inventories
  • coordinate maintenance of office equipment
  • coordinate and maintain records for staff, telephones, parking, and petty cash
  • administrative assistance with HR team
    • preparing binders for new hires
    • assisting with data entry of new hires
    • scheduling new hire orientation
  • administrative assistance with the accounting team
    • entering a/p invoices
    • assisting with reconciliations
    • other task as assigned to assist the accounting team

 

Education and Experience

  • computer skills and knowledge of relevant software
  • knowledge of operation of standard office equipment
  • knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • knowledge of principles and practices of basic office management

 

Key Competencies

  • written and verbal communication skills
  • planning and organizing
  • prioritizing
  • problem assessment and problem solving
  • information gathering and information monitoring
  • attention to detail and accuracy
  • flexibility
  • adaptability
  • customer service orientation
  • teamwork

                                                                                                                                                           

Associates will be given a job description by management for which they are responsible. Job descriptions are intended to be overall guidelines for the job and NOT a step-by-step account of the Associate’s duties, and may be revised by management from time to time. It is imperative that each Associate understands the job description and asks for a review whenever uncertainties about specific responsibilities arise.

 

About the Company

Up To Par Management is a leading club and hospitality management company specializing in golf, country club, and hospitality operations. Up To Par is a growth-oriented company providing opportunities for its partner clubs and associates. 

Up To Par exists to create success for its clubs and hotels through a philosophy of continuous improvement, operational excellence, and flawless execution achieved through a culture of financial discipline, safety, and community and environmental stewardship that develops and delivers innovative solutions for its customers, while providing a dynamic and challenging environment for its associates.

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