Human Resources Specialist

JOB SUMMARY:  

The responsibilities of Human Resources Specialist position include, but are not limited to, overseeing the payroll, timekeeping, staffing, and benefit functions, employee relations, progressive discipline, governmental compliance and representing the company for unemployment claims.  Acts as liaison between facility and corporate HR to ensure compliance with company policies and procedures and to assure resident safety.  

JOB DUTIES & RESPONSIBILITIES: 

 • This position is the local subject matter expert on timekeeping, Employee Self Service, and applicant recruiting systems. Responsible for training other employees and maintaining integrity of these systems.

• Ensures consistency in hiring process, and completes new hire orientation and paperwork for the human resources function.

• May screen, interview, and extend offers to candidates.

• Initiates FMLA process through corporate HR when FMLA is requested. Monitors employees out on FMLA leave of absence, and processes documentation and return to work status.

• Processes employee changes in status and ensures accurate pay and job information.

• Guides managers through the company’s progressive discipline process. Work with corporate HR to provide appropriate direction and follow through.

• Provides ADP unemployment with information needed to respond to benefit claims.  Represents the company at telephonic and in person hearings as needed.

• Fulfills production of document requests as related to legal issues, investigations and other requests for personnel information.

• Assists as needed with internal investigations, including gathering statements and documentation to support employment actions.  Act as liaison between facility and corporate HR with investigations that may result in corrective action or that may affect employment status.

• Forwards employment verifications, wage information requests, and other third party requests to corporate HR inbox.

• Monitors timecard errors, and provide guidance and approvals as needed to ensure correct and timely payroll submission.

• Maintains strict confidentiality of all HR, payroll, and Personal Health Information (PHI). 

• Utilizing the applicant tracking/recruiting system, monitors staffing process to make sure staffing needs are met. 

• Ensures that a satisfactory background check is received prior to any new hires starting work.  Review unsatisfactory background checks to determine, with guidance from corporate recruiting office, whether applicant is able to start work.  Send adverse action letters as required.

• Coordinates (but does not perform) pre-employment drug screens.

• Ensures that personnel records are accurate, in compliance with state and federal laws, in compliance with the company’s personnel file policy and are up to date.

• Ensures that all terminated personnel files are removed from the active employment records and stored in a secure, clean and organized manner either on or off-site.

• Serves as the Workers’ Compensation Coordinator for the facility. 

• Ensures the facility is in compliance with current applicable federal and state employment laws and regulations regarding wages, overtime, work hours, workers’/unemployment compensation, etc. 

• Provides orientation for new employees to facility personnel policies, payroll procedures, benefits, safety policies and other human resources procedures as outlined in the employee handbook. 

• Distributes employee handbooks, retrieve and file handbook acknowledgement in personnel file. 

• May assist nurse educator in entering and tracking clinical licensures through the credentials management system (Provider Trust).

• Ensures that all employees sign the Code of Business Conduct at the time of orientation and on an annual basis; maintain a current copy of the signed Code of Business Conduct in each employee’s personnel file.

• Participate in the Manager on Duty rotation per the direction of the administrator.  This requires that the employee take a shift one weekend as the Manager on Duty, not more than once a quarter.

• Complete resident rounds as a department head to help insure quality care of residents and to promote team responsibility for resident care.

• Performs other operational duties and assignments as directed by the facility administrator.

JOB REQUIREMENTS:  

Education

• A minimum 2-year college degree or two years of college plus equivalent experience.

• PHR strongly preferred.

Experience

• Ideal candidates have a minimum of five (5) years HR Generalist experience with a strong background in electronic systems such as ADP payroll, timekeeping, and applicant tracking systems.

• Experience in a health care setting preferred.

Specific Requirements

• Must be able to read, write, speak and understand the English language.

• Must display professionalism both in appearance and attitude.

• Must possess the ability to solve problems and make independent decisions when circumstances warrant such action.

• Must genuinely care for and understand the elderly and disabled.

• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agency personnel and the general public.

• Must possess the ability and the willingness to work harmoniously with other personnel.

• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.

• Must possess a functional knowledge of computers including Microsoft Word and Excel applications, and general data entry.

• Must be able to plan, organize, develop, implement and interpret the programs, goals, objectives, policies and procedures that are necessary for sound payroll and human resource processes.

• Must be able to understand and carry out written and oral instructions.

• Must have patience, tact, a positive disposition and enthusiasm, as well as the willingness to handle difficult people.

• Must possess the ability to examine and verify time clock and payroll documents and reports.

• Must be organized and able to prepare payroll and human resource records in a systematic, neat and legible manner.

Physical and Sensory Requirements

• Must be able to move intermittently throughout the workday.

• Must be able to speak and write the English language in an understandable manner.

• Must be able to cope with the mental and emotional stress of the position.

• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.

• Must function independently and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.

• Must meet the general health requirement set forth by the policies of this facility, which include a medical and physical examination.

• Must be able to relate to and work with the ill, disabled, elderly, emotionally upset, and at time hostile people within the facility.

• Must meet the general health requirements set forth by the policies of this facility, which include a medical and physical examination.

• Must be able to push, pull, move, and/or lift a minimum of five (5) pounds to a minimum height of three (3) feet and be able to push, pull, move, and/or carry such weight a minimum distance of five (5) feet.

• Must be able to assist in the evacuation of residents during emergency situations.

• Sitting:  1 hour per 8-hour shift.  Alternates frequently to standing or walking.

• Standing:  1-2 hours per 8-hour shift.  Alternates frequently to walking and occasionally to sitting.

• Walking:  5-6 hours per 8 hour shift.  Alternates frequently to standing and occasionally to sitting.

• Lifting: 1-10 lbs. Continuously

11-20 lbs. Continuously

21-75 lbs. Frequently

> 75 lbs. Frequently

• Carrying: 1-10 lbs. Continuously

11-20 lbs. Frequently

21-35 lbs. Occasionally

• Driving: Rarely

• Pushing: Frequently

• Bending: Continuously

• Squatting: Frequently

• Kneeling: Occasionally

• Crawling: Rarely

• Climbing: Rarely

• Reaching: Continuously

• Grasping: Frequently

• Fine Manipulation: Frequently

(Frequency:  Never=0%; Rarely=1-10%; Occasionally=11=33%; Frequently = 34-66%; Continuously = 67%+)

We are an Equal Employment Opportunity/Affirmative Action Employer and do not discriminate on the basis of race, color, age, sex, religion, national origin, disability, marital status, or any other characteristic protected by law.

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