Distribution Centre Administrator


Scope of the position

The Distribution Centre Administrator is responsible for assisting Distribution Centre Manager in all aspects of administration, scheduling, inventory control, and freight claims in conjunction with head-office team. The position also assists distribution centre staff during busy periods.

Duties and Responsibilities

Distribution Centre

  • Answer incoming calls from carriers and branches
  • Provide administrative support to the distribution centre
  • Resolve supplier receiving issues or discrepancies.
  • Scheduling incoming freight carrier shipments
  • Provide support to all DC staff in the use of ERP distribution functions


  • Check and file packing slips including identifying shipping errors if any.
  • Notify purchasing agent or handle supplier shipping error.
  • Prepare freight claims.
  • Investigate inventory issues and assist in DC inventory clean-up.
  • Assist in preparation and organization of annual inventory count.
  • Participate in annual inventory count.
  • Oversee stock adjustments.

Other duties

  • Order office stationery, coffee supplies
  • Order food/prepare training room for customer functions/seminar training.
  • Assist head office staff with their inquiries.
Skills and Qualifications
  • Deliver superior customer service.
  • Able to handle difficult customers with diplomacy and tact.
  • Capable of following written instructions and documented procedures.
  • Understands basic inventory, warehousing and stocking procedures.
  • Accuracy and attention to detail.
  • Basic computer/keyboarding skills.
  • Problem-solving and analytical ability.
  • Motivated self-starter, comfortable in fast-paced environment.
  • Demonstrated integrity and ethical standards.
  • Professional demeanor.
  • Effective listening, communication (verbal and written), and negotiating skills.
  • Judgment and decision-making ability.
  • Team player who works productively with wide range of people.
  • Superior organizational skills.
  • Experience in an administrative role.
  • Education:   High school diploma
  • Experience: Minimum 2 years’ administration experience 

Not just a job, a career opportunity!

Leading in the air conditioning, refrigeration, and heating sectors for more than 75 years, we know that talented people are essential to maintaining our success in the future. Refrigerative Supply Limited provides an environment where employees leverage their skills, talents, experience, and interests to grow professionally and build rewarding careers.

Refrigerative Supply Limited is an equal opportunity employer. We would like to thank all applicants for their interest; however, only those selected will be contacted.

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