Executive Assistant/PMO Admin Support

Vysnova Partners Inc Fort Belvoir, VA

Are you interested in making a move to a fast-paced work environment with a growing company making a global impact every day? Vysnova Partners, Inc. (Vysnova) is a program management firm that delivers professional and technical services worldwide to governmental and commercial clients. Vysnova staff manages programs and projects primarily within the Public Health, Government Acquisition and Training sectors. We work throughout in the U.S. and overseas including; Africa, Asia, Latin America and the Middle East chiefly for governmental clients, including the Centers for Disease Control and Prevention (CDC), the Department of Defense (DOD), the General Services Administration (GSA), and the U.S. Agency for International Development (USAID).

Currently, Vysnova Partners is seeking a highly motivated and qualified Executive Assistant/PMO Administrative Support who are eager to lend their skills to our clients at Defense Acquisition University.

Location:         Defense Acquisition University (DAU), Fort Belvoir, VA

The contractor will provide Analyst and Admin Support for the Business Unit. The following describes the tasking required for Analyst and Admin Support:

·       Proficiency in Microsoft Office applications, specifically Word, Power Point, and Excel

·       Working knowledge of SharePoint to maintain PRM site and subsites

·       Exercises control over the Director’s daily calendar, establishes priorities, schedules meetings and appointments, accepts or decline invitations, and arranges for substitute representation without prior approval based on personal knowledge of the Dean’s preferences, priorities, commitments, and protocol, workload, current issues, and unwritten policies and practices.

·       Receives and screens visitors and phone calls, answers most questions and completes most business involving established policy or routine matters without referring people to the Director

·       Prepares travel orders and vouchers through DTS

·       Uses the DAU business systems to submit and/ or process actions such as onboarding, off boarding, MIPR requests, training requests, supply, and purchase requests

·       Assists project teams in developing plans, schedules, communication materials, training materials, organizing and maintaining files and databases

·       Coordinates and attends meetings, takes and distributes minutes, conducts research, and coordinates other office needs (e.g. office moves)

·       Composes non-technical correspondence and standard operating procedures on a variety of topics such as office procedures, requests for information, and the handling of other sensitive matters based on knowledge, policies, precedents and practices

·       Creates and maintain office and project documents such as Team handbook, emergency procedures, etc.

·       Proficiency in the operation of audiovisual equipment used in the conference room environment. Ensures meetings are set up, start timely (Skype/ DCS/ bridge lines), and materials/ equipment for the meetings are ready in advance

·       Demonstrates organizational skills to manage PRM material using an Excel tracking sheet and coordinating data entry from multiple sources

·       Provides support to all PRM departments as requested (e.g. PRM HQ, Business Center, Scheduling; Budget & Finance; DAI). For example processing transcript requests, assisting with budget reports, and monitoring contracts status

·       Supports the DAU Business Center as required as an Admin. Work with DAU staff and faulty resolving any issues in the DAU Business Center; documenting resolutions; updating data in the DAU Business Center as necessary

·       Identifies problems and find solutions. Judgment to know when to elevate problems to the next higher level and when and how to communicate issues to management and staff

·       Coordinates multiple tasks simultaneously

·       Collects, compiles, formulates, and disseminates pertinent data related to all the different functions and meetings within PRM for which the Director of PRM is responsible in a timely manner. Ensures effective communication to include advising of completion of actions

·       Maintains and creates metrics (e.g. DAU Business Center data using the Appian Software as well as the Data Warehouse or required annual training completions)

·       Helps prepare training material for when new applications or tools are rolled out at DAU

·       Interfaces daily with DAU internal and external customers

·       Establishes and maintains relationships with key individuals/groups outside immediate work unit

·       Effectively plans and organizes data and related information

·       Assists with coordinating, scheduling, and conducting PRM all-hands meetings and training sessions

·       Demonstrates professional behavior (e.g. arrives timely, dresses appropriately, communicates professionally, and completes tasks timely)

·       The contractor shall provide a bi-weekly status report showing a status of tasks, accomplishments, and any potential risks.

·       The contractor shall maintain all assigned documentation, maintain configuration management, and make updates as required.

Vysnova Partners Inc is an EEO employer - M/F/Vets/Disabled
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