Executive Assistant to the Vice President of People & Culture

The National WWII Museum is currently seeking an Executive Assistant to the Vice President of People & Culture. The Executive Assistant to the Vice President of People and Culture will need to have the ability to work with people from diverse backgrounds, manage information, schedule the VPs calendar and support human resources staff with specific requests and tasks with the VPs approval. The Executive Assistant will play an important role in coordinating meetings of the Diversity, Equity and Inclusion Work Team and supporting the planning and implementation of staff events and activities for the office of People and Culture. The Executive Assistant must have exceptional proficiency in Microsoft Office and similar applications. The position requires a self-starter with initiative, strong communication skills, organizational skills, independent judgment, and the ability to maintain strict confidentiality.

Responsibilities:

• Prepare and distribute complex and confidential correspondence, reports and proposals.
• Schedule appointments; maintain the Vice President’s calendar and daily schedule; arrange conferences and meetings and travel for the Vice President and other Division staff members.
• Read, research, and route correspondence addressed to the Vice President. Act as a liaison between the Vice President and external constituents. Resolve minor problems and answer questions that do not require the Vice President’s attention.
• Coordinate meetings, including preparing the agenda, assembling materials; and taking, transcribing, and distributing minutes. File correspondence, reports, documents, etc. for the Division and for the Museum. Research and provide information on subjects as required.
• Assist in the development and monitoring of the budget for People and Culture.
• Maintains office supplies inventory.
• Provide organizational and staff support as required for meetings of the Board of Trustees and board committees.
• Assist the Vice President in developing proposed HR and DEI policy drafts for review and action by the President as needed.
• Undertake other duties and special projects as assigned by the Vice President of People and Culture.

Qualifications:

• Bachelor’s Degree and a minimum of four years directly related experience associated with administrative and secretarial functions, preferably in a diversity office or human resources at a non-profit or related institution.
• Extensive knowledge of office procedures and basic knowledge of office equipment.
• Excellent communication skills, oral and written.
• Extensive knowledge of computers and related software.
• Initiative, strong organizational skills; attention to details; problem solving abilities, and good judgment.
• Ability to analyze facts and circumstances to conclude and make recommendations for solving problems within accepted Museum practice.
• Ability to work independently or in a team environment on shifting assignments under tight time constraints consistently meeting deadlines.
• Willingness to work irregular hours including evenings, weekends, holidays, special events or during periods of heavy visitation.

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