Travel/Marketing Accounts Payable Specialist

New Orleans, Louisiana Full-time

The National WWII Museum is seeking a Travel / Marketing Accounts Payable Specialist.  This full-time position reports to the Controller and Senior Accountant and oversees contracts and payments for the Museum’s paid media campaigns and ensures payments are made timely and accurately to international vendors for our educational travel programs.

Responsibilities include:

  • Monitors Travel AP email and ensures all invoices submitted for payment have proper account coding, approvals, and purchase orders.
  • Ensures all new vendors are vetted and the correct foreign vendor paperwork is obtained.
  • Processes all international wires daily.
  • Oversees contracts and payments for the Museum’s print advertising, outdoor advertising, digital advertising, onsite marketing advertising, and social media advertising.
  • Provides reconciliations of actual marketing spend to budget for Marketing team and Finance.
  • Prepares month end close marketing accruals.
  • Provides support during the year-end audit.

Qualifications include:

  • Bachelor’s degree and/or a minimum of 3 years of directly related experience, preferably in a non-profit or related institution.
  • Basic knowledge of GAAP and Fund Accounting.
  • Initiative, strong organizational skills, and attention to detail.
  • Working knowledge of Blackbaud Financial Edge and Excel.
  • Ability to work independently under tight time constraints consistently meeting deadlines.

Please visit our careers page to see more job opportunities.

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