Recruiting and Onboarding Assistant

Location: Terrell, TX

Work Schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m., including a 30-minute unpaid lunch

The Recruiting & Onboarding Assistant supports the Human Resources team by coordinating all aspects of the recruitment and onboarding process. This role serves as a professional point of contact for candidates, managers, and leadership from application through new hire orientation, ensuring a smooth and positive experience.

Essential Duties and Responsibilities

• Review resumes and conduct initial phone screens to assess candidate qualifications and fit

• Communicate with candidates regarding application status, next steps, and company information

• Coordinate interviews and communicate with hiring managers about potential candidates

• Prepare and send offer letters and other pre-employment documentation

• Submit helpdesk tickets to set up new hires in company systems

• Order and manage pre-employment testing and ensure creation of personnel files

• Prepare for and conduct new hire orientation

• Serve as a point of contact for new hire onboarding questions

• Track and document all recruiting and onboarding activities

• Maintain compliance with federal, state, and local employment laws and company policies

• Perform other related duties as assigned

Education and Experience

• High School Diploma or GED required

• Prior experience in recruiting, customer service, or administrative support with frequent professional interaction required

• Familiarity with applicant tracking systems (ATS) is a plus

Knowledge, Skills, and Abilities

• Professional and courteous communication with candidates and internal stakeholders

• Ability to manage multiple tasks and priorities independently

• Strong organizational skills and attention to detail

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)

• Understanding of employment laws and recruiting best practices is a plus

Physical Requirements

This role involves prolonged periods of sitting at a desk and performing repetitive hand and arm movements, such as typing, data entry, and other clerical tasks.

Emergicon requires satisfactory pre-employment background check and drug screen.