JOB TITLE: Budget Analyst
EMPLOYMENT TYPE: Full-Time
REPORTS TO: Controller
The Arab-American Family Support Center (AAFSC) is a non-profit, non-sectarian organization established in 1994 to provide culturally and linguistically competent, trauma-informed social services. Our mission is to empower immigrants and refugees with the tools they need to successfully acclimate to the world around them and become active participants in their communities. While our doors are open to all, with 36 languages represented across staff, AAFSC has developed cultural and linguistic expertise serving members of NYC’s Arab, Middle Eastern, North African, Muslim, and South Asian (AMENAMSA) immigrant and refugee communities.
AAFSC works across four key priority areas – Promote, Prevent, Get Ready, and Communicate – in order to achieve our ultimate goal of strengthening families. We promote mental and physical well-being and community power. We ensure families are knowledgeable about their rights and equipped to participate in civic society with confidence and security. We strengthen families, prevent child abuse, and work to end domestic and gender-based violence. We provide the tools for learners of every age to succeed. Finally, we uplift the voices and needs of under-represented communities and champion gender, racial, restorative, and immigrant justice.
The primary functions of the Budget Analyst include weekly and monthly accounting and finance functions such as preparation and creation of budgets and budget modifications for all grants and organization, perform Budget vs. Actuals and variance analysis in GL, investigate and address the budget variances through P&L analysis, monitor contract budget spending and ensure maximizing utilization of funds, provide programs and Resource Development team with the proper expense coding information for accurate expense allocation in GL, work closely with the RD team and programs to determine appropriate salary allocations per approved budgets, update and maintain the master salary allocation file on a regular basis with the proposed changes, update and maintain salary allocations by employee file, coordinate with HR for the staff changes report and apply those changes on the salary allocation files, upload and submit the budgets and budget modifications for all grants in different government, city, and state systems, make any necessary follow-ups with RD team, programs and funders with regards to any budget related work, assist with audit and other ad-hoc finance projects as assigned.
The Budget Analyst will provide financial and accounting support to the senior staff. This position requires a high level of accountability and responsibility, attention to detail and accuracy, strong analytical and problem-solving skills, highly effective time management skills, strong interpersonal communication skills, resourceful, organized, and proactive work attitude.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Developing, analyzing, and modifying budgets to allocate current resources and estimate future financial requirements.
- Making recommendations for budget allocations through comprehensive analysis.
- Providing advice and technical assistance in the preparation of annual budgets, budget modifications/renewals and/or amendments.
- Monitoring various contracts and analyzing expenses to facilitate Program Directors’ objectives.
- Effectively communicating, interacting, and collaborating (via phone contact, quarterly meetings, etc.) with AAFSC management & staff, funders, etc.
- Tracking progress and status of all funder/internal audits (e.g. scheduling, completion, documents requested, drafting reports, response to finding).
- Assisting with preparing budget templates during annual budgeting process.
- Completing other budget related ad-hoc projects as assigned.
Ambassador & Champion
· Every AAFSC team member serves as an ambassador of the organization and champion of AAFSC’s mission, vision, and values. This includes the following:
o Cultivate relationships on behalf of and in support of the organization in partnership with Senior Leadership and the Resource Development team. This includes being sensitive to and aware of others, providing every client, partner and participant with high-quality service, professional communication, and follow through, and always keeping Senior Leadership and the Resource Development team aware of any opportunities, challenges, or updates.
o All team members are expected to support the Resource Development team with any requests in a timely manner, including, but not limited to: grant applications, reports, attendance at meetings, hearings, or other events, and sharing of AAFSC social media, flyers, and other externally-facing communications.
o Demonstrate a willingness to respond to evolving community needs, including, but not limited to, making referrals in light of community needs, supporting with the development of and implementation of new initiatives or programming, and raising awareness of new or evolving needs.
o Always act with integrity, positivity, dedication, and professionalism within the office and externally. This includes, but is not limited to, email communication, verbal communication, communication with colleagues and peers, communication with clients, or communication with external partners or agencies.
Other duties and responsibilities
· Participate in AAFSC meetings and internal and external trainings.
· Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications.
· Perform other duties assigned by Supervisor, COO , Vice President of Administration and President & CEO.
· QUALIFICATIONS AND QUALITIES OF OUR IDEAL CANDIDATE:
· Bachelor’s degree required, preferably in Accounting or Finance
· Minimum of two years general accounting experience, not-for-profit preferred
· Has an understanding of U.S. GAAP, not-for-profit preferred
· Strong analytical skills a must
· Highly organized and ability to work both independently and collaboratively
o Ability to communicate clearly in both written and verbal form and relate effectively to others at all levels in the organization
· Knowledge of Sage Intacct a plus but not required
· Demonstrated proficiency in Microsoft Office, including Excel and Word
· Must be able to maintain full confidentiality of any and all conversations, data records, files and other information where access is limited
· Ability to adapt, self-manage, and to prioritize between and manage multiple demands
· An earned reputation for being trustworthy, with excellent judgment and discretion
· Job contingent on pre-employment background check and fingerprint clearance
· U.S. Work Authorization is required
We are an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.