Production Coordinator

The National WWII Museum is seeking a Production Coordinator who will serve as the primary support to the WWII Media Center team by coordinating day-to-day scheduling and communication and assist in project management for media initiatives of all types. This role is instrumental in ensuring that daily operations of the team are seamlessly managed so that media producers are able to finish projects on time and on budget. This requires the production coordinator to assist with tasks such as: hiring freelancers and renting equipment as needed and serving as liaison between the department and internal and external stakeholders. They will work with the Senior Producer to create project plans for production requests across the Museum. They will also serve as a hands-on assistant on shoots when needed.

Responsibilities:

• Assist the Senior Producer in developing and maintaining processes to manage workflow, communications, and deliverables with other internal departments and within the WWII Media Center.
• Act as the main point of contact for all media production requests including communicating with the relevant stakeholders. Assist the Senior Producer in assigning tasks to media producers.
• Serve as production assistant on internal and external shoots, including set-up and breakdown of lighting, cameras, and other equipment, wrangling talent, coordinating day-of shoot logistics.
• Develop requests for proposals, receive and process bids, and communicate with external vendors and contractors as appropriate.
• Assist in the tracking of departmental budgets and goals.
• Secure permissions to film, and acquire any permits as needed, including working with other internal departments such as AV, Events, and Security to organize shoots around the Museum’s campus.
• Complete basic editing on select internal Museum media pieces.

Qualifications:

• High school diploma or equivalent required. Associates degree or coursework in relevant field preferred.
• Minimum of 3 years’ experience in administrative functions and/or project management.
• Experience in serving as a production assistant for television or film.
• Exceptional organizational, interpersonal, and writing skills.
• Proactive work style with the ability to work on multiple projects and to consistently meet deadlines.
• Proficiency with project management software, such as Basecamp, Asana, or Trello.
• Proficiency with Adobe Premiere preferred but not required.

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