Project Manager (Institute for the Study of War and Democracy)
The Institute for the Study of War and Democracy seeks a proactive and motivated project manager with exceptional organizational, interpersonal, and writing skills to join our team and contribute to our important mission. Reporting to the Executive Director, the project manager serves as the executive assistance and primary support to the Institute for the Study of War and Democracy team by coordinating day to day scheduling and communication, as well as long-term management of project timelines and deadlines. This role is instrumental in ensuring that daily operations of the team are managed seamlessly so that Institute personnel and content producers are able to finish projects on time and on budget. Doing so requires the project manager to assist with all fundamental tasks such as: preparation of Institute budget, serving as chief liaison between the department and internal and external project stakeholders, and assisting with special projects and events as identified. The project manager’s role is the first step in responding to and creating project plans for content requests from other Museum departments, as well as coordinating internal Institute projects related to Historical Research Services, leadership programs, conferences and symposia, the Institute website, and the Samuel Zemurray Stone Senior Historian.
- Develop and maintain systems to manage workflow and deliverables with other internal departments and within the Institute for the Study of War and Democracy.
- Prepare and manage timelines and schedules for all approved Institute projects, coordinating appropriate personnel, benchmarks, and deadlines.
- Assist the Executive Director in developing and preparing the Institute’s annual budget.
- Assist in coordination and management of the Institute’s higher education programs.
- Assist in managing the Historical Research Services (HRS) Program, to include communications, documents, and mailings.
- Assist in planning, developing, and implementing Institute and Museum conferences, symposia, and other events.
- Assist in planning and developing Museum Leadership programs, both on- and off-site.
- Oversee communications with all other Museum departments and personnel on all assigned projects.
- Assist with the Executive Director’s travel planning, presentation and staffing requirements, and coordination with external entities.
- Bachelor’s Degree (BA or BS) or equivalent required. Master’s Degree (MA or MS) in relevant field(s) preferred.
- Minimum of 3 years experience as an executive assistant or in administrative functions and/or project management.
- Exceptional organizational, interpersonal, and writing skills.
- Proactive work style with the ability to work on multiple projects and to consistently meet deadlines.
- Proficiency with Microsoft Office and with project management software, such as Basecamp, Asana, or Microsoft Project.
- As needed, be willing to work a flexible schedule that may extend outside the typical 40-hour work week, including weekends and evenings, to complete tasks, meet deadlines, and support special events.
The National WWII Museum offers a competitive wage and benefits package which includes the following:
- Competitive wages
- Medical insurance – 2 plan options; Museum pays 75% of premium
- Dental and vision insurance
- Flexible spending account
- 401(k) – Museum matches 50% of employee contribution up to 6%; employer contribution fully vested after 3 years of employment
- Life insurance and AD&D - $15,000 policy employer paid; additional life and AD&D available
- Long term disability
- Paid vacation and sick leave, 10 paid holidays per year
- Free parking
- Tuition assistance and professional development
- Employee assistance program
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