Travel Coordinator
LEVEL ONE PERSONNEL INC Bethesda, MD $17.50/ hour
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Job Title: Travel Coordinator

Location: Bethesda, MD

Hours: Full time Monday-Friday

Type of Hire: Long term temp with the potential to become permanent

Pay: $17.50/hour

 

Job Description:

The Travel Coordinator will schedule, modify, and coordinate travel arrangements for official company business travel.

 

Job Duties:

-          Ensures Travel Requests are properly approved, necessary documentation is attached and processed in a timely manner.

-          Coordinates domestic and international air, rail, hotel, car rental, and shuttle reservations and pays registration fees for official business travel. Ensures detailed trip purpose/agenda is attached to the Travel Request Form and matches travel dates.

-          Provides guidance to government employees on how to use the Travel Office using a non-federal source. Prepays reservations “in-kind” such as air, hotel, meals, shuttle, rental car, airport parking, and conference registration. Provides needed documentation for official travel orders.

-          Processes participant Travel Requests, ensuring needed authorizations are attached and HIPAA rules are being followed.

-          Encumbers all prepaid expenditures including airline tickets, hotel deposits, registration fees, and shuttle service. Works with primary analyst to resolve any budget issues, period-of-performance date discrepancies, and additional authorizations.

-          Trains end users on the use of the TMC partner and the online booking tool

-          Gives traveler access to create a traveler profile to book reservations through TMC partner. Trains end-users on the use of TMC and online booking tool.

-          Possesses an understanding of the client’s financial system in Oracle Purchasing and Grant modules. Works with primary analyst to resolve and budget issues and period-of-performance date discrepancies.

-          Reconciles monthly Travel Office credit cards. Collects and attaches supporting documentation for each transaction.

-          Coordinates with client staff, customers, and travelers to communicate and resolve travel issues.

-          Keeps the Travel Supervisor informed of ongoing or unresolved issues.

-          Performs heavy data entry into the computer database.

 

Job Specifications:

Required Knowledge, Skills, and Abilities: Detail oriented. Excellent interpersonal, problem solving, and analytical skills. Ability to handle multiple tasks and make independent business decisions. Knowledge of Excel, Oracle Purchasing, Payables, Internet Expense, and Grants module.

 

Minimum Education/Training Requirements: Bachelor’s Degree preferred

Minimum Experience: 1-2 years’ business experience.

Physical Capabilities: N/A

Required Licenses, Certifications, or Registrations: N/A

Supervisory Responsibilities/Controls: N/A

Work Environment: Office environment

 

Level One Personnel is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex,

 

 

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