Job Title: Travel Coordinator
Location: Bethesda, MD
Hours: Full time Monday-Friday
Type of Hire: Long term temp with the potential to become permanent
Travel Coordinator will schedule, modify, and coordinate travel arrangements
for official company business travel.
Requests are properly approved, necessary documentation is attached and
processed in a timely manner.
domestic and international air, rail, hotel, car rental, and shuttle
reservations and pays registration fees for official business travel. Ensures
detailed trip purpose/agenda is attached to the Travel Request Form and matches
to government employees on how to use the Travel Office using a non-federal
source. Prepays reservations “in-kind” such as air, hotel, meals, shuttle,
rental car, airport parking, and conference registration. Provides needed
documentation for official travel orders.
participant Travel Requests, ensuring needed authorizations are attached and
HIPAA rules are being followed.
prepaid expenditures including airline tickets, hotel deposits, registration
fees, and shuttle service. Works with primary analyst to resolve any budget
issues, period-of-performance date discrepancies, and additional
Trains end users
on the use of the TMC partner and the online booking tool
access to create a traveler profile to book reservations through TMC partner.
Trains end-users on the use of TMC and online booking tool.
understanding of the client’s financial system in Oracle Purchasing and Grant
modules. Works with primary analyst to resolve and budget issues and
period-of-performance date discrepancies.
Travel Office credit cards. Collects and attaches supporting documentation for
client staff, customers, and travelers to communicate and resolve travel
Keeps the Travel
Supervisor informed of ongoing or unresolved issues.
Performs heavy data entry into the computer database.
Knowledge, Skills, and Abilities: Detail
oriented. Excellent interpersonal, problem solving, and analytical skills.
Ability to handle multiple tasks and make independent business decisions.
Knowledge of Excel, Oracle Purchasing, Payables, Internet Expense, and Grants
Requirements: Bachelor’s Degree
Minimum Experience: 1-2 years’ business experience.
Physical Capabilities: N/A
Required Licenses, Certifications, or
Work Environment: Office environment
One Personnel is an equal opportunity and affirmative action employer.
All qualified applicants will receive consideration for employment without
regard to race, color, religion, sex,