JOB TITLE: Staff Accountant
EMPLOYMENT TYPE: Full-Time
REPORTS TO: Controller
The Arab-American Family Support Center (AAFSC) is a non-profit, non-sectarian organization established in 1994 to provide culturally and linguistically competent, trauma-informed social services. Our mission is to empower immigrants and refugees with the tools they need to successfully acclimate to the world around them and become active participants in their communities. While our doors are open to all, with 36 languages represented across staff, AAFSC has developed cultural and linguistic expertise serving members of NYC’s Arab, Middle Eastern, North African, Muslim, and South Asian (AMENAMSA) immigrant and refugee communities.
AAFSC works across four key priority areas – Promote, Prevent, Get Ready, and Communicate – in order to achieve our ultimate goal of strengthening families. We promote mental and physical well-being and community power. We ensure families are knowledgeable about their rights and equipped to participate in civic society with confidence and security. We strengthen families, prevent child abuse, and work to end domestic and gender-based violence. We provide the tools for learners of every age to succeed. Finally, we uplift the voices and needs of under-represented communities and champion gender, racial, restorative, and immigrant justice.
The primary functions of the Staff Accountant include weekly and monthly accounting functions such as accounts payable and receivable posting, check and deposit posting, cash management, and payroll processing. Additional responsibilities may include resolving vendor issues, performing maintenance of various supporting schedules, grant reporting, grants & contracts portfolio, including financial reporting, vouchering, budgeting, variance reports and audit activities, work with external vendors, funders, and auditors in a professional, organized, and confidential manner.
The Staff Accountant will provide financial support to the senior staff. This position requires a high level of accountability, responsibility, organized and have a high attention to detail. Solve problems creatively, communicate effectively with individuals at all levels of financial literacy, and self-manage multiple priorities comfortably.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Review and update payroll allocations by grant on a monthly basis, post entries into the accounting system.
- Reviews all vendor and independent contractor invoices for proper documentation, coding, and approvals, timely records all vendor invoices into the accounting system.
- Generates Accounts Payable Aging reports and submits weekly for review and payment selection, files paid invoices by vendor.
- Reviews vendor statements and answers any vendor inquiries.
- Producing budget versus actual reporting, variance reports.
- Prepare and submit monthly, quarterly and year-end vouchers and reports for all contracts and grants.
· Prepare and submit any budget modifications as needed throughout the fiscal year.
- ensure coding is accurately reflected for vouchering and grant reporting purposes.
- ensure that payroll allocations are accurately reflected.
- Prepare payroll-grant allocation entries.
- Support relationship with external auditors and preparation of materials for the general audit and funder audits to ensure compliance with all regulatory requirements.
- Maintains W-9 documentation for independent contractors.
- Processes (approved) employee expense reports.
- Reviews employee credit card activity, reconciles to monthly statements, and records activity into accounting system.
- Prepares accounts payable files for electronic storage, as required.
- Timely and accurately records all cash receipts into the accounting system, and files backup documentation.
- As needed, prepares miscellaneous Accounts Receivable invoices.
- As needed, assists in the preparation of grant reports or reimbursement requests for grant awards.
- Assists with month-end close by preparing schedules or other analysis of general ledger accounts or allocations, including research of uncashed vendor checks.
- Assists with vendor and cash receipts files and supporting documentation during annual financial statement audits.
- Assists with preparing budget templates during annual budgeting process.
Ambassador & Champion
· Every AAFSC team member serves as an ambassador of the organization and champion of AAFSC’s mission, vision, and values. This includes the following:
o Cultivate relationships on behalf of and in support of the organization in partnership with Senior Leadership and the Resource Development team. This includes being sensitive to and aware of others, providing every client, partner and participant with high-quality service, professional communication, and follow through, and always keeping Senior Leadership and the Resource Development team aware of any opportunities, challenges, or updates.
o All team members are expected to support the Resource Development team with any requests in a timely manner, including, but not limited to: grant applications, reports, attendance at meetings, hearings, or other events, and sharing of AAFSC social media, flyers, and other externally-facing communications.
o Demonstrate a willingness to respond to evolving community needs, including, but not limited to, making referrals in light of community needs, supporting with the development of and implementation of new initiatives or programming, and raising awareness of new or evolving needs.
o Always act with integrity, positivity, dedication, and professionalism within the office and externally. This includes, but is not limited to, email communication, verbal communication, communication with colleagues and peers, communication with clients, or communication with external partners or agencies.
QUALIFICATIONS AND QUALITIES OF OUR IDEAL CANDIDATE:
· Bachelor’s degree required, preferably in Accounting or Finance
· Minimum of two years general accounting experience, not-for-profit preferred
· Has an understanding of U.S. GAAP, not-for-profit preferred
· Strong analytical skills a must
· Highly organized and ability to work both independently and collaboratively
· Ability to communicate clearly in both written and verbal form and relate effectively to others at all levels in the organization
· Knowledge of Sage Intacct a plus but not required
· Demonstrated proficiency in Microsoft Office, including Excel and Word
· Must be able to maintain full confidentiality of any and all conversations, data records, files and other information where access is limited
· Ability to adapt, self-manage, and to prioritize between and manage multiple demands
· An earned reputation for being trustworthy, with excellent judgment and discretion
· Job contingent on pre-employment background check and fingerprint clearance
· U.S. Work Authorization is required
We are an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.