Project Administrator

Project Administrator
Polaron Energy Corp.
Location: Hybrid – 4 days in-office, 1 day remote | 2 Tippett Rd., North York, ON
Compensation: $40,000/year + performance bonus + commission opportunities
Employment Type: Full-Time, Permanent

About Polaron Energy

Polaron Energy Corp. is one of Canada's leading solar energy companies, helping homeowners and businesses transition to clean, renewable energy. Our team works at the forefront of solar innovation, delivering high-quality solar PV solutions — including rooftop systems, battery storage, and EV charging infrastructure. We are growing, and we want driven, detail-oriented people to grow with us.

Role Overview

The Project Administrator plays a key role in supporting the successful execution of solar projects from signed agreement through operational handoff. Working closely with customers, internal departments, utilities, and project management teams, this role ensures projects move efficiently, accurately, and compliantly through every stage of the process.

Key Responsibilities

Project Administration & Coordination

• Coordinate the collection, review, and organization of project documentation from contract signing through project onboarding
• Support project progression by liaising with internal departments including sales, operations, permitting, compliance, and project management
• Track project milestones, pending requirements, and outstanding documentation to maintain workflow efficiency
• Assist with scheduling, follow-ups, and administrative coordination for active projects
• Maintain accurate customer records, project details, and status updates within internal systems and CRM platforms

Compliance & Application Processing

• Prepare and submit applications and supporting documentation for utilities, rebate programs, permitting, and regulatory requirements
• Review contracts and project files for accuracy, completeness, and compliance with company standards and applicable regulations
• Ensure all documentation is processed in accordance with internal procedures and regulatory requirements
• Assist with final inspection submissions, project closeouts, and administrative completion tasks
• Escalate documentation gaps, discrepancies, or compliance concerns as appropriate

Customer & Internal Support

• Serve as a point of contact for customers regarding documentation requirements, application status, and project administration inquiries
• Guide customers through onboarding and administrative processes with professionalism and care
• Coordinate with internal teams to resolve administrative issues, missing information, or project-related concerns
• Support timely communication between all stakeholders and assist with escalations as needed

Administrative & Operational Responsibilities

• Maintain organized, accurate digital records and project files
• Support reporting, status tracking, and operational updates as required
• Manage calendars, scheduling, and follow-up tasks to support departmental operations
• Contribute to process improvement and administrative workflow optimization initiatives

What We're Looking For

• Strong organizational and administrative skills with high attention to detail
• Excellent written and verbal communication and customer service abilities
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Experience with CRM systems, project coordination tools, or administrative platforms is an asset
• Previous experience in project administration, compliance, operations, or the solar/energy industry is an asset

Compensation & Benefits

• Starting salary of $40,000/year
• Performance bonus
• Opportunities to earn commission
• Hybrid work arrangement

This role is governed by the Ontario Employment Standards Act, 2000 and all applicable employment legislation.

Accessibility & Accommodation

Polaron Energy Corp. is committed to fostering an inclusive, accessible, and equitable workplace. We welcome applications from all qualified individuals, including those from equity-deserving groups. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, accommodations are available at any stage of the recruitment and employment process. If you require accommodation, please contact us at recruitment@polaronsolar.com and we will work with you to meet your needs.