Grants Finance Manager

Arab American Family Support Center Brooklyn, NY $85000.00 per year
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JOB TITLE: Grants Finance Manager  

EMPLOYMENT TYPE: Full-Time  

REPORTS TO: Controller

LOCATION: City-Wide


ABOUT AAFSC: 

The Arab-American Family Support Center (AAFSC) is a non-profit, non-sectarian organization established in 1994 to provide culturally and linguistically competent, trauma-informed social services. Our mission is to empower immigrants and refugees with the tools they need to successfully acclimate to the world around them and become active participants in their communities. While our doors are open to all, with 36 languages represented across staff, AAFSC has developed cultural and linguistic expertise serving members of NYC’s Arab, Middle Eastern, North African, Muslim, and South Asian (AMENAMSA) immigrant and refugee communities. 

 

AAFSC works across four key priority areas – Promote, Prevent, Get Ready, and Communicate – in order to achieve our ultimate goal of strengthening families. We promote mental and physical well-being and community power. We ensure families are knowledgeable about their rights and equipped to participate in civic society with confidence and security. We strengthen families, prevent child abuse, and work to end domestic and gender-based violence. We provide the tools for learners of every age to succeed. Finally, we uplift the voices and needs of under-represented communities and champion gender, racial, restorative, and immigrant justice. 

 

JOB SUMMARY: 

The Grants Finance Manager provides high-level organization-wide support for the Arab-American Family Support Center’s grants & contracts portfolio, including financial reporting, vouchering, budgeting, variance reports and audit activities. The Grants Finance Manager is charged with strengthening and managing the day-to-day fiscal management systems needed to support current and future growth of our grants and contracts portfolio. This position will liaise closely with internal staff as well as work with external vendors, funders, and auditors in a professional, organized and confidential manner. Critical to success in the role, the Grants Finance Manager must effectively balance compliance requirements and program needs.  

 

The person in this role will be organized, have high attention to detail, maintain confidentiality, and act with the utmost discretion to support AAFSC’s priority areas. A successful Grants Finance Manager must be able to learn new systems quickly, solve problems creatively, communicate effectively with individuals at all levels of financial literacy, and self-manage multiple priorities comfortably. A commitment to immigrant, refugee, and low-income communities is essential for this role. 

 

ESSENTIAL DUTIES & RESPONSIBILITIES 

Grants Financial Management 

  • Responsible for grant and contract compliance and tracking, including budget versus actual reporting, variance reports and forward-looking grant allocation recommendations. 

  • Prepare and submit monthly, quarterly and year-end vouchers and reports for all contracts and grants.  

  • Prepare and submit any budget modifications as needed throughout the fiscal year. 

  • Liaise with the Resource Development team to ensure timely receipt of all pledge payments and ensure donor restrictions are adhered to and correctly reflected in financial statements.  

  • Review bank and credit account reconciliations, and ensure coding is accurately reflected for vouchering and grant reporting purposes. 

  • In coordination with Human Resources and Resource Development, ensure that payroll allocations are accurately reflected and mirror funder allocations.  

  • Maintain non-salary cost allocation plans for any grants and contracts with shared expenses. 

  • Prepare payroll-grant allocation entries. 

 

Support Strong Financial Systems and Controls 

  • Support the creation of models, reports and other tools that enable staff, Board of Directors, and executive leadership to make sound, data-driven financial decisions. 

  • In collaboration with Senior Leadership, refine financial systems and processes that help teams across AAFSC work collaboratively and effectively while optimizing the use of grant funds. 

  • In collaboration with Senior Leadership, optimize systems and procedures to ensure that reliable finance data, information, and knowledge are accessible in as close-to-real-time as possible to key decision-makers throughout the organization. 

  • Support relationship with external auditors and preparation of materials for the general audit and funder audits to ensure compliance with all regulatory requirements. 

  • Analyze financial data to seek cost improvements. 

 

Ambassador & Champion 

  • Every AAFSC team member serves as an ambassador of the organization and champion of AAFSC’s mission, vision, and values. This includes the following: 

  • Cultivate relationships on behalf of and in support of the organization in partnership with Senior Leadership and the Resource Development team. This includes being sensitive to and aware of others, providing every client, partner and participant with high-quality service, professional communication, and follow through, and always keeping Senior Leadership and the Resource Development team aware of any opportunities, challenges, or updates. 

Arab American Family Support Center is an EEO employer - M/F/Vets/Disabled
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