Proposal Coordinator

Biohabitats Baltimore, MD $50000.00 to $65000.00 per year

Biohabitats is a leading conservation planning, ecological restoration, regenerative design, and construction firm based in Baltimore, MD. Are you a grammar whiz with a graphic sensibility and an eye for detail? We are seeking a Proposal Coordinator to lead and support proposal efforts and coordinate materials and deadlines for proposal submissions to develop, write, and design high-quality finished products.  


The ideal candidate will perform well under multiple, tight deadlines while supporting the Proposal Director and our technical staff in a collaborative environment across multiple offices. Previous proposal/marketing experience in the A/E/C or ecology industry is required. Please include work samples in a PDF less than 5MB with your application.   


We provide outstanding benefits. Click on ‘Learn about our benefits’ on our Careers page to learn more. 



  • Lead proposal and presentation production; coordinate materials, qualifications, layout, and final production  

  • Write, review, and update resumes, project profiles, project lists, web content, etc. and tailor qualifications to the specific opportunities 

  • Maintain marketing/proposal files and databases, including Deltek Vision  

  • Research leads and clients  

  • Maintain brand identity, graphic standards, and templates  


Required Skills:  

  • Proficiency in Adobe CS (InDesign required, working knowledge of Photoshop and Illustrator) and Microsoft Office365 applications 

  • Proficiency in a CRM Database, preferably Deltek Vision  

  • Strong written and oral communication skills 

  • Strong graphics aptitude  

  • Self-motivated with ability to prioritize multiple deadlines 


Education: BA in Marketing, English, Journalism, Communications, Design, or related field 


Years of experience: Minimum 4 years of experience in a similar role 


Salary: $50,000 - $65,000 Negotiable and Based-on-Experience 


Location: Baltimore, MD 

Biohabitats is an EEO employer - M/F/Vets/Disabled
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