Home Care Office Manager

Sincere Residential Services is a home care aide company that is licensed as a Personal Services Agency in the state of Indiana. We provide any number of personal care and assistant services to individuals that need them. These services are provided within the home of the client. Sincere Residential does not operate a Medical or Nursing facility, but is moving in that direction as a part of it future goals. Our services range from simple housekeeping and cooking to grooming and supervision.

Our services are offered to Senior citizens, people with degenerative conditions, and those who have a disability that impairs their mobility or would otherwise require them to seek placement within a care facility. Attendant Care and Homemaker Services are provided so that loved ones can remain in their own homes. 

We are currently seeking an office that maintains the administrative systems of the company. The Office Manager is engaged in providing operational, technical, procedural, staff & client supervision, training, logistics, and consulting services to the employees. The office manager supports company operations by maintaining office systems and supervising staff. Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions. 

 Directing and managing of business operations; plans, organizes and direct activities of nursing divisions when applicable; oversees policy development, implementation, and performs other related work as required.

• Monitors day to day operations
• Provide Oversight/supervision to all departments in all the ways needed to maintain growth and stability.
• Data entry
• Call Monitoring as needed.
• Staff Scheduling and Modifications as needed.
• Time Sheet collection
• Organizing meetings and managing databases
• Dealing with correspondence, complaints, and queries
• Preparing letters, presentations, and reports
• Supervising and monitoring the work of staff
• Implementing and maintaining procedures/office administrative systems
• Organizing induction programs for new employees
• Attending meetings with senior management

• Create, coordinate, and evaluate the programs and supporting information systems of the company to include budgeting and conservation of assets.
• Develops strategic plans to advance the company's mission and objectives and to promote revenue.
• Assists in the planning, development, and implementation strategies for generating resources and/or revenues for the company.
• Develop and enforce operational procedures, policies, and standards.
• Review financial activities and statements to determine progress in attaining objectives when applicable as defined within the scope of work.
• Evaluate performance of Executives for compliance with established policies and objectives of the company.
• Represent the company when requested to the media, the public, legal entities and at formal functions. Representation of the company is negotiable on a case-by-case basis.  
• Direct company planning and policy making committees.
• Other duties as assigned.

Compensation package to include:

• $41,600 base salary, based on $20 per hour with a 40 hour work week, paid bi-weekly.
• Option to enroll in Company sponsored AFLAC Benefit Package: Life insurance, Disability, Hospital indemnity.
• Option to enroll in Company Major Medical Health Plans which include; Medical, dental, and vision.
• Company provided Paid Time Off (PTO). Two (2) weeks Allotment for a standard calendar year to start.  
• 90 day review followed by annual reviews thereafter.  
• Discretionary production-based bonuses
• Flexible schedule with some remote work options available. 

 Office Manager Qualifications / Skills:

• Organization
• Supply management
• Informing others
• Tracking budget expenses
• Delegation
• Staffing
• Managing processes
• Supervision
• Developing standards
• Promoting process improvement
• Inventory control
• Reporting skills

 Education, Experience, and Licensing Requirements:

• High school diploma, GED, or equivalent
• Business Administration Degree or certification preferred.
• Medical office and/or Medical Experience preferred.
• Two to three years experience in an office setting manager
• Proficient with office software and Computers

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