Adminsitrative Assistant

Position: Administrative Assistant

Start Date: July 1, 2026

Urban Academy is a rapidly growing independent school in New Westminster located in a beautiful new facility across the street from Braid Street Skytrain Station. Our mission is to empower creative and courageous leadership by delivering exceptional education through the integration of arts, science, and technology. We value creativity, collaboration, technology, the outdoors and the arts as means through which we can offer excellence in education. 

Reception Duties

• Greet visitors, parents, students in a courteous, friendly and welcoming manner

• Provide a high level of customer service

• Ensure all visitors sign in and out, and monitor entry doors to ensure school safety

• Receive, direct and track all visitors to the school ensuring that the Urban Academy security protocol is communicated and adhered to

• Ensure smooth and efficient operation of the reception area by maintaining the front office as a welcoming formal reception area for visitors and community members

• Field admissions-related inquiries; answer incoming calls; greet potential students and families; and distribute appropriate promotional material

• Coordinate and manage the flow of all incoming telephone calls and direct them appropriately

• Assist with managing the before and afterschool bus schedules

• Distribute mail to Faculty and Staff

• Organize buses for field trips and UA activity Bus booking

• Order and maintenance office supplies

• Direct visitors, staff and students to the appropriate information or people when inquiries come to the office

• Attend to routine minor injuries, contacting parents when necessary; maintain the student first aid room; dispense and log medication

• Support evacuation procedures for fire, earthquake and lockdown as required

• Help coordinate logistics for school events and functions.

• Other duties and responsibilities as required

Attendance

• Issue late slips for each student that arrives late, changing attendance accordingly

• Track students in the school that are marked absent by calling home

• Monitor student attendance throughout the day.

Administrative Duties

• Provide administrative support to Principal, Vice Principal, Director of Development, teachers and counselors

• Responsibility for room bookings for meeting or collaborative spaces

• Order supplies, beverages and condiments for the staff room

• Ensure that all photocopy machines are maintained, resolve minor printer issues and call for

servicing as required

• Maintain the emergency binders/kits/class lists and classroom bags for various emergency drills

• Other duties and responsibilities as required

Qualifications and Education Requirements

• Successful completion of a secondary school graduation program or equivalent

• Minimum of 1 year of recent, relevant experience

• Fluent in written and spoken English

• Outstanding interpersonal skills and a warm, welcoming, professional manner

• Ability to communicate effectively by phone, email and in person

• Resourceful and an excellent multi-tasker

• Observant and aware of what is happening in and around the school

• Excellent computer skills including Google Suite and Microsoft Office (UA is a Google School)

• Strong administrative skills

• Ability to deal calmly and confidently with children and understand the Urban Academy ethos and approach

• Personable, helpful and professional manner when representing the School to parents, students, visitors and external academic bodies, as well as the community at large

• Ability to work collaboratively with minimum supervision and to function well as part of an administrative support team

• Ability to function in a fast paced, dynamic environment and maintain a positive attitude throughout

• Certification in Basic First Aid is an asset

• Completion of a satisfactory Criminal Records Check will be required

Please visit our website (www.urbanacademy.ca) to learn more about UA’s wonderful school life and see if this is the type of environment that you feel you could thrive in, and contribute to. At Urban Academy, we are committed to building a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, from BIPOC (black, Indigenous, and people of colour), persons with disabilities, and 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability, we will work with you to make reasonable workplace accommodations you may need for your best work performance.

Urban Academy provides:

• Competitive Compensation at a salary range of $45,000 to $60,000 inclusive of vacation pay and commensurate with years of experience  

• Open and collaborative culture  

• Comprehensive benefits package  

• Matching RRSP program

• Newly built inspiring campus setting   

We thank all applicants in advance for their interest, but only those candidates who are short-listed will be contacted. No phone calls or drop-ins, please.