Human Resources Administrative Associate

Position: Administrative Associate, Human Resources

Salary: $32.31 to $36.55/hour  

Status: Permanent part time; 28 hours (0.8 FTE), Excluded

Posted Date: November 20, 2024; Closing Date: December 6, 2024  

Department: Human Resources

Location: 745 Clark Drive, Vancouver BC 

At VACFSS, we ensure that the rights, safety, well-being and spirit of Indigenous children and families are upheld, honored, and protected. We strive to eliminate oppression, discrimination, and marginalization within our community. We acknowledge and honour the inherent wisdom, capacity, and resourcefulness of our community in designing programs and services to care for our own children and families. Accordingly, we are dedicated to planning, developing, and implementing creative and innovative Indigenous programs and services in collaboration with members of our community and other agencies.

• Join an Agency that strives to provide services to strengthen Indigenous families culturally and spiritually!
• Receive a competitive rate of $32.31 to $36.55 per hour PLUS a comprehensive benefits package!
• Take on a challenging role that provides membership in the Public Service Pension Plan!

PURPOSE OF POSITION:

This is an Excluded position providing support to the Human Resources department 4 days per week. 

As the Administrative Associate for Human Resources you will perform a variety of tasks such as minute taking, maintaining and updating various reports as well as maintaining confidential HR and employee files. You will also be responsible for supporting Occupational Health and Safety with active committee participation and assessments.  This position will also provide support with the Recruitment and Selection processes for the Human Resources Department.  In addition to these duties, you will support the Human Resources Manager with maintaining confidential files, coordinating and attending Labour Management Committee meetings as well as preparing documents for arbitration. 

These functions and all other duties should be performed in a courteous, professional manner. The incumbent will be task orientated and demonstrate effective teamwork skills, initiative, high level organizational abilities and great interpersonal skills. The successful candidate will communicate in accordance with the Agency’s values. 

A complete job description will be available upon request to interested candidates.

KEY COMPETENCIES:

• Relational Engagement
• Leadership
• Collaborative Planning and Decision Making
• Emotional Competency
• Resilience
• Cultural, Spiritual Expression

QUALIFICATIONS & REQUIREMENTS:

• A diploma in an administrative program.
• Five years of experience in providing administrative support in a similar environment; and ability to draft professional correspondence.
• Proficiency in using Windows based computer applications including spreadsheets (Excel), word processing (Word), and other standard computer applications.
• Advanced proficiency with Zoom/Teams and Outlook including setting up virtual meetings.
• Various Occupational Health and Safety courses will be needed for this position and will be required and made available to the successful candidate.
• Ability to type 50 wpm.
• Efficient minute taking and turnaround time is essential.
• Knowledge of and an ability to maintain filing systems.
• Ability to prioritize and handle multiple competing priorities.
• Criminal Record Check for Working with Vulnerable Children or Adults.
• An equivalent combination of education and experience may be considered. 

BENEFITS: 

• Extended health and dental
• Group life and AD&D
• Employee Family Assistance Program
• 100% employer-paid premiums
• 3 weeks of vacation (prorated)
• Paid sick leave (prorated)
• Public Service Pension Plan
• Access to VACFSS’ Staff Cultural Clinical Counselor, Elder
• Access to Indigenous Cultural Teachings as coordinated by the Agency

We thank all candidates for their interest; however, only those selected for an interview will be contacted. Preference may be given to Indigenous candidates as per Section 41 of the Human Rights Code.

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