Procurement Administrator

About the Opportunity

Are you a detail oriented and organized professional who takes pride in ensuring operations run smoothly and efficiently? Zen Residential Ltd. is seeking a reliable and proactive Procurement Administrator to provide essential day to day support to our procurement team. In this important role you will manage vendor coordination, process invoices, handle work orders, and maintain strong systems and compliance while contributing to cost savings and operational excellence across our growing portfolio of residential communities.

Who We Are At Zen Residential Ltd., we go beyond property management by creating vibrant communities and redefining what it means to feel at home. With a reputation for innovation, excellence, and people-first service, we’re proud to be a trusted leader in the residential property management space.

Why Join Zen Residential?

• Work-Life Balance – We support balance and flexibility that allow our team to show up fully both at work and at home.
• We Invest in You – Ongoing education, industry certifications, and career development are fully supported.
• People-First Culture – You’re more than a number. We value open communication, mutual respect, and shared success.
• Real Career Growth – We promote from within and create space for advancement as the company grows.
• Diversity & Inclusion – We are an equal opportunity employer committed to a welcoming, inclusive environment for all.

What You’ll Do

• Support the Manager of Procurement with day-to-day procurement administration, including vendor onboarding, purchase orders, and record keeping.
• Process work orders from start to finish, while ensuring proper scope, approvals, and documentation before work begins.
• Review and validate invoices to confirm they match approved pricing, scopes, and completed work.
• Help maintain our Preferred Vendor Program by tracking performance and ensuring compliance.
• Use Yardi, HappyCo, and VendorPM systems to keep data accurate, up-to-date, and easy to report on.
• Collaborate with the procurement, facilities, accounting, and site teams to keep everything running efficiently and compliantly.
• Assist with market benchmarking, contract documentation, and support for capital projects and insurance claims.

What You Bring

• 1–2 years of experience in procurement administration, accounts payable, vendor coordination, or similar administrative support roles (residential property management or real estate experience is an asset; we will also consider equivalent education and practical experience).
• Strong organizational skills with a keen eye for detail and accuracy.
• Experience with property management software such as Yardi is preferred, along with solid Microsoft Office skills; willingness to learn HappyCo, VendorPM, and other platforms is important (training will be provided).
• Basic understanding of procurement processes, invoice validation, and vendor compliance (we are happy to train motivated candidates).
• Excellent communication skills and a collaborative, team-oriented approach.
• Post-secondary education in Business Administration, Supply Chain, or a related field is preferred, but we welcome candidates with equivalent practical experience.
• High integrity, reliability, and alignment with Zen Residential’s values of excellence and innovation.
• Valid driver’s licence and willingness to occasionally travel to properties within the portfolio.

Why This Role Matters

• Stable & Growing Company – Be part of a forward-thinking leader in residential property management.
• Meaningful Impact – Your work directly supports cost control, compliance, and smoother operations for our communities.
• Great Team Environment – Report directly to the Manager of Procurement and work with a supportive team that values your contributions.
• Room to Grow – Develop your skills in procurement and systems while helping build scalable processes as the company expands.

Ready to Find Your Zen? If you’re ready to bring your organizational strengths to a purpose-driven team where your work makes a real difference every day, we want to hear from you.

Apply now and be part of the future of property management.

We thank you for your interest in Zen Residential Ltd. While we thoroughly review all applications, only those selected to advance in the hiring process will be contacted.