Annual Giving Fundraising Coordinator

Monday to Friday | 37.5 hours per week | Onsite Position

Reporting to the Manager, Annual Giving and Director of Philanthropy, the Fundraising Coordinator will provide support to the Senior Development Officers and Manager, Annual Giving in the  development of campaigns, the  coordination of general fundraising activities, the maintenance of  the monthly donor program, and assistance with special events and  projects. The coordinator will assist in developing fundraising campaigns and stewardship communications through a broad range of activities and messaging to achieve organizational fundraising goals.  

Duties:  

Annual Giving Fundraising Campaign Coordination 

•        Provide operational and administrative support to the Annual Giving Manager by coordinating data, donor information, and campaign materials to enable effective execution of annual giving initiatives.  
• Collaborate closely with cross-functional teams to align fundraising campaigns, including Fund Development, Marketing & Communications, Finance, and relevant program teams.  

• Assist with story collection, writing and editing compelling appeals that engage and inspire donors to support the organization’s mission and vision in coordination with Operations and Communication departments.   

• Support the Manager, Annual Giving with budget tracking, campaign activities, and project coordination, including creating workback schedules and outlining tasks and deliverables to ensure on-time execution of campaigns.   

• Assist with the creation of donor stewardship communications that demonstrate the impact of donations to annual giving donors.    

• Assist with developing donor and supporter fundraising activities to engage new audiences and increase donor conversion; leverage analytics to identify champions for our work and optimize initiatives.  

• Organize, maintain, and update offline and online filing systems in line with records management protocols.   

• Stay informed about nonprofit trends, fundraising strategies, and compliance with relevant laws and regulations.  

AGLC-Regulated Fundraising Events 

•         Responsible for the planning, licensing, and execution of all Alberta Gaming, Liquor and Cannabis (AGLC)–regulated fundraising initiatives, including casino events and three (3) annual 50/50 raffles. This role leads all aspects of compliance and delivery to ensure events are conducted in accordance with AGLC regulations and achieve established fundraising targets. 
• 
  Obtaining, maintaining, and renewing all required AGLC licenses and permits. 

• Ensuring full compliance with AGLC policies, reporting requirements, and financial controls. 

• Managing timelines, budgets, volunteers, vendors, and operational logistics for casino events and 50/50 raffles. 

• Coordinating internal and external stakeholders to ensure seamless execution. 

• Overseeing event-day operations and post-event reconciliation and reporting. 

• Evaluating outcomes and identifying opportunities to optimize revenue and operational efficiency. 

• Collaborating with the Communications and Marketing Team in the development of 50/50 solicitation strategy regarding digital, in-person and print opportunities.  

Monthly Donor Program Coordination 

•          Be a point of contact for monthly giving donors, providing excellent donor relationship management including responding to donors in a timely manner.    
• Ensure monthly donors are welcomed into the monthly giving program, contacting donors to recover payments, obtain new payment information, and sharing important updates to increase monthly donor retention.  

• Ensure accurate and consistent donor information is entered in Raiser’s Edge and other systems for monthly donors.  

• Build and maintain strong relationships with monthly donors by implementing donor recognition and stewardship strategies.    

Liaison to Grant Writing Consultant 

• Research and identify funding opportunities and assist with the compilation of data, program details, and supporting materials for grant writing consultant. 

• Coordinate and track timelines, grant calendars, and organize application and reporting requirements. 
• Provide administrative and research support to strengthen grant proposals and ensure timely, organized submissions. 

Event Support 

•         Provide support for signature fundraising event activities, including coordinating silent auction logistics, soliciting and organizing auction items, managing silent auction donor relationships, and ensuring a seamless and successful auction experience to maximize fundraising outcomes.  
• Collaborate with internal teams to plan and execute event needs effectively.   

• Partake in multi-departmental planning committees 

General Fundraising Support

•          Assist with the coordination and management of other general fundraising activities, including but not limited to assisting the Fund Development team with donation processing support 
• Work with and support Fund Development volunteers, as needed.
• Assist the Fund Development team with donor inquiries by answering phones and responding to emails to ensure excellent donor stewardship. 

• Assist in other areas of the shelter when additional support is required (e.g. cleaning and feeding animals) to build operational knowledge and inter-departmental comradery.    

Position Requirements:    

• 1-2 years’ experience with integrated marketing or fundraising campaigns; preference is given to those who have worked or volunteered in a charity/non-profit fundraising environment.  

• Ability to work independently and produce high-quality work, within a dynamic team environment that emphasizes the importance of collaboration.  

• An excitement to learn best practices and trends in fundraising.  

• Strong attention to detail and commitment to maintaining accuracy.  

• Excellent project management skills with the ability to manage multiple campaigns and projects simultaneously and meet deadlines.  

• Results-oriented mindset focusing on achieving goals and driving campaign performance.  

• Experience with MS Office (MS Teams and applications).  

• Ability to cultivate positive relationships with internal and external stakeholders.  

• Flexibility to work outside of regular business hours to attend events, meetings. 

• Experience with a Donor Management System such as Raisers Edge is considered an asset.   

• Post-secondary degree in a relevant field is considered an asset. 

• Exceptional written communication skills. 

• Genuine interest in the welfare of animals and values congruent with the organization. 

• Demonstrated resiliency and ability to maintain professionalism in a fast-paced environment. 
• Successful candidate will be required to complete a police information check arranged by CHS at their own expense.   

Benefits & Perks:

• 100% employer paid health and dental benefits for employees and their dependents  

• Wellness Spending Account   

• Vision coverage   

• Paid vacation, sick time, wellness days, and paid day off on your birthday   

• Matching RSP   

• Professional development opportunities   

• Discounts on CHS products and services, including adoption fees   

• Access to Employee and Family Assistance Program   

• Access to reduced rate counseling services   

• A commitment to accessibility and accommodations for different needs   

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