Administrative Assistant (Contract)
This is a full-time, contracted, in office position for our busy season January – June 2025 (tax season) for the right candidate there is an option to extend to a permanent, full-time position longer than the stated period.
Are you a super organized individual, highly detailed, with a titch of a type-A personality?
Do you love proofreading and locating the grammatical and typographical errors of others?
Does spending an hour or two filing and scanning documents each day help you sleep better at night?
Do you thrive in an occasionally hectic and possibly intense environment? And by occasionally, we mean at least four months of the year. We are a tax firm after all.
We are looking for a new Administrative Assistant to join our well-oiled, harmonious administrative dream team.
If you have 2-3 years administrative experience, are professional, eager to learn, and want to become a strong contributing member of our intelligent, articulate, and tremendously efficient administrative team you will fit in nicely! Experiance in the accounting industry would be a plus but attitude and attention to detail trumps all.
You're sure to really like us if:
- You enjoy working with a diverse set of clients and can adapt to their needs.
- You are excited to build on your skills and continue to learn on the job from staff of all skill sets and levels.
- You love having a flexible work schedule, Fridays off in the summer, RRSP matching, and other amazing benefits!
- You want to join in on our pancake breakfasts, BBQs, Kayaking trips, maybe even axe-throwing and volleyball games.
Your responsibilities at our firm will include:
- Providing support in a professional work environment for staff and clients with general inquiries in person and on the phone.
- Supporting our accounting team including partners and senior leadership to produce high quality client work.
- Preparing letters, correspondence, reports, and client invoices using firm templates and in strict compliance with our standards.
- Managing electronic and paper-based client files and compilation of tax returns.
- Perform other clerical duties such as filing, scanning, arranging for couriers, ordering supplies, photocopying, database management, collating and mailing.
- Assisting administrative staff and other administrative duties as required.
We are sure to really like you if you:
- Are a keen team player who can work effectively with other staff at various levels.
- Are adaptable to new technologies and willing to learn new skills.
- Have excellent data entry and typing skills coupled with attention to accuracy. We don’t just want you to be able to proofread, we want you to suggest alternatives.
- You have a client service mindset, skilled at multi-tasking and working within tight deadlines.
- Take initiative, follow directions, and can proceed independently.
- Like to suggest solutions, work through processes, and create new ideas to meet the needs of the firm.
If this sounds like you, and you'd love the opportunity to work with a group of surprisingly fun people (considering they're all accountants), submit a pdf copy of your resume and cover letter with attention to Lisa Martin and include details of the spelling mistake that we snuck into the posting above, so we know you are serious!
Compensation is competitive and based on experience, and while we love the attention, only qualified candidates will be contacted.
At CIS LLP we are dedicated to building an inclusive and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
The Firm
Delivering exceptional client service and trusted financial advice since 2007, Cameron Izard Snell LLP has the experienced tax and accounting professionals to help you. We have a record of building enduring client relationships through personalized service and quality work. We believe that our success and longevity depends on the growing success of our clients.
We are a mid-sized firm, located in downtown Victoria and recognized for our expertise in estates and trusts, corporate tax and accounting and U.S. personal tax. The founding members of our team received their training from international firms, giving us the unique ability to combine the benefits of big firm experience with small firm service. Our team is committed to excellence, built upon years of advanced training and technical experience.