Human Resources Generalist

ABOUT US

Siloam Mission is a Christian-based non-profit service organization for Manitobans who have experienced homelessness and who struggle with mental health issues, physical and cognitive disabilities, addictions, or trauma. Founded in 1987, the mission provides emergency shelter, meals and clothing, supportive housing, and a variety of healing, support, and recovery services to help people transform their own lives and reach their full potential.

What matters to you?

Being in a work culture that operates out of their core values of HEART (holistic, equity, altruism, relationships, and truth and reconciliation) - embracing diversity, promoting equality and inclusion. A place that sees you as a LEADER contributing your individuality to champion the vision of creating communities that transform lives.

JOB SUMMARY

 Under the general direction of the Director of People and Culture, the Human Resources Generalist (HRG) is a member of the Human Resources department. The HRG is the lead in the recruitment, implementation, and monitoring of the full onboarding process and, HRIS. The HRG is a member of the Health and Safety Committee and works to ensure we are meeting best practices in, communication, diversity, equitable workplace, etc. The incumbent is responsible for organizational recruitment strategy and process and provides HR advice, guidance, leadership, direction, and support on an array of HR recruitment and general HR functions. The incumbent is the main contact for all managers regarding recruitment, job postings, position descriptions, general HR clarification on policies and processes, etc. In addition, the HRG is responsible for ensuring impartial hiring and interviewing processes are followed while implementing organizational policies and practices.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage full cycle recruitment process that includes but is not limited to creating job descriptions, creating job postings, recruiting, interviews, and facilitating the hiring of qualified job applicants for open positions;
• Collaborate with departmental managers to understand skills, competencies, experience, and education required for position openings;
• Draft and present employment offers to new hires and internal transfers, initiate the onboarding process to ensure a smooth transition;
• Maintain and update employee personnel files and information (manual and via electronic HRIS);
• Conduct reference checks and obtain necessary criminal background checks, including Vulnerable Sector and Adult Abuse Registry checks;
• Coordinate with benefit providers for employee enrollments and terminations in Siloam Mission’s benefits program;
• Help develop and maintain job descriptions for various positions within Siloam Mission;
• Assist in executing HR initiatives and projects;
• Represent HR on various internal committees;
• Assist in maintaining relevant content on the Human Resources intranet page;
• Uphold strict confidentiality regarding all personnel information;
• Serve as a resource for management and staff regarding HR inquiries and policy interpretations;
• Collaborate in designing and implementing HR policies and processes that align with the organization’s objectives and values;
• Provide support and guidance to management to ensure the application of best HR practices;
• Assist the Occupational Safety and Health department as needed;
• Support the payroll department in administering employee salary and benefits programs;
• Stay informed about changes to federal and provincial legislation affecting employee relations;
• Support the administration and organization of employee training and development programs;
• Offer advice and support to managers on HR matters;
• Conduct training sessions as needed;
• Participate in and lead workplace investigations;
• Provide support in Mediation and Conflict Resolution;
• Sound knowledge of the employment standards Code, Human Rights Code, Workplace Safety & Health, FIPPA
• Foster a positive work environment where employees feel valued and motivated;
• Perform other duties as assigned.

EDUCATION & EXPERIENCE  

• A Bachelor’s Degree with a specialization in Human Resources or Business Administration,
• Human Resource Management Diploma or; 
• A combination of related education and experience in the Human Resources field may be considered;
• CPHR designation is an asset;
• Familiarity with Payworks and definite assets;
• Experience in Mediation and Conflict Resolution;
• Direct experience working with confidential information and sensitive situations with tact and diplomacy;
• Strong organizational: time management, interpersonal, communication, problem-solving, and analytical skills;
• 2 years of direct experience working in Human Resources functions.

KNOWLEDGE/SKILLS/BEHAVIORS

• Ability to work with a variety of sensitive information and to maintain confidentiality;
• Strong organizational, interpersonal, verbal, and written communication skills;
• Demonstrated proficiency in computer applications and in particular Microsoft Office programs;
•  Self-starter with the ability to work independently with minimum supervision;
• Ability to work with a variety of sensitive information and to maintain confidentiality;
• High level of self-motivation, commitment, and initiative;
• Outstanding attention to detail;
• Excellent time management skills and ability to prioritize work;
• Ability to work as part of a team, flexible and able to quickly adapt;
• Ability to conduct and lead fair and thorough workplace investigations;
• Advanced problem-solving and conflict-resolution skills required;
• Demonstrated critical thinking skills and the ability to exercise good judgment to solve problems quickly and effectively;
• Ability to build and maintain positive working relationships;

RELATIONSHIP

• Works closely with supervisors, managers, directors and employees.

WORKING CONDITION

•  In office at our main office on 300 Princess Street
• Hours of work: Monday-Friday, 8:00 – 4:30 pm 

WORKPLACE SAFETY AND HEALTH

The incumbent contributes to making the organization safe for community members and staff and recognizes the importance of reporting unsafe situations and participating in follow-up reviews as a learning opportunity.

•  Provides a safe environment by ensuring adherence to Workplace Safety and Health regulations, policies, and guidelines. Obeys all safety and health rules and follows recommended Safe Work Procedures. Informs supervisor of any unsafe acts, work conditions, incidents, near misses, injuries, or illnesses immediately.
• Demonstrates a working knowledge of Workplace Hazardous Materials Information Systems (WHMIS) and adheres to procedures for handling and storing controlled substances as described in the Material Safety Data Sheets (MSDS). Uses personal protective equipment as required.
• Demonstrates understanding of role and responsibilities in fire prevention and disaster preparedness and participates in safety and health training programs including Siloam Mission’s Fire, Disaster, and Evacuation Plan.

CONDITIONS OF EMPLOYMENT  

• The successful candidate must maintain legal eligibility to work in Canada. If the successful candidate possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense. To obtain Police Information Check information please visit https://www.winnipeg.ca/police/services/online-record-checks.
• The successful candidate must provide a satisfactory Adult Abuse Registry check. To obtain an Adult Abuse Registry application please visit:
• Province of Manitoba | Families | Adult and Child Abuse Registry (gov.mb.ca)

Siloam Mission Inc. promotes Employment Equity and is strongly committed to building a skilled and diverse workforce reflective of Canadian society. Therefore, we encourage candidates to voluntarily self-identify on their application if they are members of the underrepresented groups (women, Indigenous persons, a person with a disability, or a visible minority).

Please forward your cover letter, resume, and three (3) work references to the email address provided for consideration. Note: we appreciate all that apply, however; only qualified candidates will be contacted for an interview. 

Closing Date: 02 December 2024