Executive Assistant / Project Support

Matix Lumber Inc. is a family and locally owned and operated professional building supply centre that provides all of your building needs. We are a building supply and project centre providing project contractors and do-it yourself builders with tools, materials, design, and construction services to support projects of any scale. 

Matix Lumber services all sectors of the building industry and offer a comprehensive selection of quality lumber and building materials manufactured by North America’s leading producers. We provide contractors, avid builders DIYers, and community leaders with the tools, construction service, and design expertise to support residential and commercial projects – from start to finish. 

We believe in building collaborative, mutually beneficial relationships with everyone we work with and have been able to achieve this through our industry experience, sound project execution, and visionary thinking.

We are looking for a Executive Assistant / Project Support to join our growing team. Consider applying for this incredible opportunity!

The Executive Assistant / Project Supports duties include but are not limited to:

• Provide dedicated administrative and support to senior operational leaders, including calendar management, scheduling, and priority coordination.
• Coordinating travel, accommodation, and material logistics for northern projects.
• Serve as the primary contact for leadership, triaging inquiries and coordinating communication between project managers, site supervisors, and support staff.
• Maintaining and updating project documentation, including invoice tracking, project tracking sheets, contract amendments., etc.
• Attending project kick-off meetings and managing meeting minutes.
• Handling administrative duties such as subcontractor agreements, invoice processing, and creating operation and maintenance binders.
• Ensuring payments, holdbacks, and budgets align with contract agreements.
• Scanning and uploading documents to Procore.
• General administrative support duties.
• Other assigned duties as required. 

Job Requirements:

• Experience in an Executive Assistant or administrative role (preferably in a construction environment)
• Demonstrated ability to support senior leadership with discretion, professionalism, and sound judgment 
• Demonstrated track record of continuous learning (with knowledge of the building industry considered to be a strong asset)
• Demonstrated ability to manage and multitask multiple projects simultaneously while maintaining strong attention to detail
• Demonstrated ability to proactively problem-solve and work independently in a fast-paced, evolving environment
• Computer proficiency (e.g., Microsoft Office and related applications)
• Exceptional communication skills (written, verbal and listening)
• Strong organizational and prioritization skill

Our employees enjoy a full range of health benefits and other Company perks including benefits, store discount, tuition reimbursement, and much more. 

If you are interested in this exciting opportunity with Matix Lumber, apply today!

Matix Lumber is an equal opportunity employer and is committed to fostering a diverse workforce that is equitable and inclusive for all.  Matix Lumber provides equal employment opportunity to all employees and applicants without regard to an individual’s protected status under the Human Rights Code including but not limited to: race/ethnicity, persons with disabilities, members of visible minorities, religion, creed, sex or gender, sexual orientation, gender identity or expression, family or marital status, pregnancy/childbirth or related conditions, national origin, military or veteran status, or any other protected status. Accommodations are available upon request throughout all aspects of the selection process. Candidates requiring accommodations may contact hrcareers@matixlumber.com.   

We thank all candidates for their interest, only those selected for an interview will be contacted.

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