Accounting Assistant

Ideal Gear & Machine Works Ltd. (“Ideal Gear”) is seeking an experienced Accounting Assistant to ensure our Company’s accounting functions run accurately and effectively. Reporting up to the Regional Controller, the Accounting Assistant will take full ownership of AP and AR operations, support month-end close, and maintain audit-ready financial records. This role will be based out of the Ideal Gear office in Delta, BC, with travel requirements to Ideal Gear’s sister company in North Vancouver, United Gear 2-4 times per month.  

Ideal Gear & Machine Works (www.idealgearworks.com) is a full-service provider that specializes in gear manufacturing, general machining, and mechanical services. With over 100 years of experience in gear manufacturing and providing precision machined components to various industry partners, Ideal Gear focuses on building strong, sustainable partnerships by providing exceptional customer value and exceeding their expectations.

Key Responsibilities:

Full Ownership of Accounts Payable and Receivable:

• Vendor setup, invoice entry, invoice review, and payment runs up to the point of cheque printing
• Administer cheque runs
• AP aging management and vendor reconciliations
• Cut-off and accrual completeness
• Credit card reconciliations
• Customer invoicing, cash application, collections support
• AR aging monitoring and bad debt tracking

Month End Close Support:

·         AP / AR subledger close

·         Balance sheet reconciliations

·         Routine accruals

·         GST/PST/CARM reconciliation and tracking

·         Inventory count support

Audit & Tax Support:

·         Preparation of clean PBC schedules

·         Organize support for audit and tax filings

Other Support:

·         Reconciliation, review, and processing of employee expenses

·         Ability to research, track, and resolve accounting problems

·         Associated administrative and reception duties

·         Professional communication with management, customers, and vendors

Qualifications & Experience:

·         Minimum 3 years of experience in a similar accounting or bookkeeping role

·         Proficiency with Microsoft Office software (Excel, Word, Outlook, Sharepoint, etc.)

·         Experience with Infor Visual or other ERP systems is considered an asset

·         Knowledge of accepted accounting rules (GAAP, ASPE) as it relates to Accounting Assistant responsibilities

·         Experience working for a manufacturing or capital-intensive company is considered an asset.

Skills & Abilities:

• Strong process and controls mindset
• Excellent reconciliation skills (AP, AR, clearing accounts)
• Excellent analytical, financial, and mathematical abilities
• Good organizational and time management skills
• Able to learn new computer softwares and tools
• High attention to detail in all areas of work

Working Conditions:

• General manufacturing company
• ISO9001 environment
• Extended periods of time sitting; use of computer and peripherals
• Monday to Friday in office, 7:00 a.m. to 3:30 p.m. with a 30-minute lunch 

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