Manager, Data & Donor Operations

Manager, Data & Donor Operations

Full-time, Monday-Friday 9AM-5PM

The Organization

Since 1981, Ronald McDonald House Toronto has served as a place to call home for families with seriously ill children undergoing treatment. Ronald McDonald House Toronto encompasses a House for 81 families in downtown Toronto and seven Family Rooms in hospitals across the Greater Toronto Area and in Sudbury. The families we serve come from throughout Ontario, across Canada and around the world.

Every day at Ronald McDonald House Toronto, families with seriously ill children find a place to stay, a meal to share, and a community that understands what they’re going through.

Behind every one of those moments is something less visible—but just as critical: the generosity of thousands of donors and the systems that ensure their support is honoured, acknowledged, and put to work.

That’s where you come in.

We are looking for a Manager, Data & Donor Operations who sees more than data points and transactions—you see stories, relationships, and impact. You understand that when systems run well, donors feel valued, teams make better decisions, and organizations can do more good.

This is an onsite role for someone who thrives at the intersection of data, systems, and purpose—and wants to build something that truly matters.

The Role

Reporting to Chief Development Officer, the Manager, Data & Donor Operations serves as the organizational lead for donor data systems and gift processing operations at Ronald McDonald House Toronto

As Ronald McDonald House Toronto continues to grow and evolve, so does our approach to fundraising. Following our expansion in October and the increasing evolution of our fundraising efforts, we are investing in the people, systems, and strategies that will support our next chapter. This newly created Manager, Data & Donor Operations role reflects that commitment—bringing in a dedicated expert to strengthen our data infrastructure, elevate donor experience, and enable more strategic, insight-driven fundraising.

This is an opportunity to build and shape how donor data and gift processing support a high-impact, mission-driven organization. As the organization’s Raiser's Edge NXT lead, you will play a critical role in ensuring our systems, processes, and reporting not only run smoothly but also actively, driving better decision-making and a seamless donor experience. Working closely with finance and development, you will help transform data into strategy as we continue to scale our impact and deepen our support for families.

Key Responsibilities Include:

Lead our donor data ecosystem

• Act as the in-house expert for Rasier's Edge NXT, ensuring it's optimized, reliable, and future-ready. 
• Maintain high data integrity across 25,000+ constituents
• Oversee integrations with platforms like CanadaHelps, Raisely, Benevity and United Way
• Own gift processing end-to-end
• Ensure accurate, timely processing of 10,000+ gifts across multiple channels
• Oversee receipting, acknowledgements, and compliance with CRA requirements
• Partner with Finance on reconciliation and reporting

Turn data into insight

• Deliver reporting that informs strategy - from monthly dashboards to Board reports
• Analyze donor behaviour, campaign performance, and pipeline health
• Support leadership with actionable insights that drive revenue and engagement 

Build smarter systems

• Identify opportunities for automation, efficiency, and scale
• Improve workflows across the donor journey - from gift to recognition
• Help shape a best-in-class environment that supports long-term growth

Enable your teammates

• Train and support fundraising staff on tools, reporting, and best practices
• Be the go-to problem solver for data, systems, and reporting challenges

QUALIFICATIONS

Ronald McDonald House Toronto understands that for any role, it’s possible that no one person will possess all of the desired qualifications. The following is an outline of the qualifications we believe are important to bring to the position and/or develop while in the role.

About You

You are a detail-oriented and systems-savvy professional with a passion for data integrity and operational excellence. You bring deep expertise in donor databases, ideally Raiser’s Edge NXT, and thrive in environments where you can improve processes, solve complex problems, and turn data into meaningful insights. Collaborative and self-directed, you are motivated by supporting impactful fundraising efforts and enhancing the donor experience through strong, reliable systems.

Education & Experience

• 5-7 years of relevant experience, including expert-level proficiency with Raiser's Edge NXT, and hands-on experience in Database View and NXT.
• Bachelor's degree in Information Systems, Business Administration, Data Analytics, or related field.
• Extensive high-volume gift processing experience across multiple channels.
• Experience in organizations with $5M+ annual fundraising revenue.
• Experience with database configuration, systems integration, or automation.
• Proven track record of producing complex reports for senior leadership and board governance.  

Requirements, Knowledge, Skills & Abilities 

• Experience with integrated giving platforms (e.g., CanadaHelps, Raisely, Benevity)
• Strong understanding of fundraising operations, including major gifts, corporate partnerships, and direct response. 
• Advanced data skills, including Excel, query building, and data visualization tools (e.g., Power BI is an asset). 
• Knowledge of CRA receipting requirements, revenue recognition, and audit preparation. 
• High attention to detail with the ability to manage multiple priorities and deadlines. 
• Strong analytical and problem-solving skills, with the ability to translate complex data into clear insights. 
• Self-directed with the ability to work independently. 
• Blackbaud certification or nonprofit technology credentials are considered an asset.

The successful candidate will need to undergo a successful reference check, a satisfactory background check and an immunization process as per hospital policies. 

What We Offer

At Ronald McDonald House Toronto, you’re not just taking on a job; you’re becoming part of a mission that makes a tangible difference every day. As a Manager, Data & Donor Operations, you'll play a key role in helping families feel at home when they need it most. You’ll have the opportunity to work with compassionate people, enhance your skill set, and contribute to a life-changing cause.

In addition to meaningful work that supports families during critical moments, we offer:

• Impact: Your role directly contributes to the comfort and well-being of families during some of their toughest times. 
• Supportive Environment: Access to our Employee & Family Assistance Program, as well as a network of caring colleagues dedicated to making a difference. 
• Competitive total rewards package including a hiring salary of $70,000 - $80,000, RRSP contribution, group health and dental benefits, coverage for mental health, paramedical services and much more. 
• Access to paid Wellness Days. 

If you're looking to make a difference every day in the lives of children and families, submit your application today! 

This posting is for an active vacancy that the organization is currently seeking to fill.

We do not use artificial intelligence (AI) or automated decision-making tools to screen, assess, or select candidates.

Ronald McDonald House Toronto is an Equal Opportunity Employer.

Ronald McDonald House Toronto is committed to diversity and inclusiveness in the workplace and as an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population and families we support.

We encourage applications from members of groups that have been historically marginalized, including but not limited to Aboriginal, Indigenous, Metis and Inuit peoples, racialized groups/persons of colour, people with varying abilities, members of visible minority groups, LGBTQ2S+, those who identify as women, and other equity-seeking groups.

When contacted for a job opportunity, please advise the People and Culture team of any accommodation needed in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code to ensure you have access to an equitable process. We request that you provide your accommodation request as soon as reasonably practicable. Any information received relating to accommodation will be addressed confidentially.

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