Oil & Gas Administrator

NorthWind Core Values

OUR CULTURE | GROWTH MINDSET | TEAM FIRST | PERFORMANCE AND PURPOSE DRIVEN

NorthWind is currently looking for a permanent, full-time Oil & Gas Administrator to work from our Edmonton location. The successful candidate will have strong organizational skills and will have a propensity to pay strong attention to detail. Are you a highly organized person who would enjoy working with our talented group of environmental professionals in this role?

We are offering a competitive starting wage, company benefits and company matching RRSP program.

Responsibilities: 

• Subcontractor ticket entry into SiteView. Stamp and code tickets and email back to subcontractor. Follow up with field staff and program manager with any issues. File tickets electronically. 
• Enter NWLR subcontractor invoices into project management system(s). Cross reference for accuracy between daily cost ticket, subcontractor invoice and billable backup.
• Enter NWLR invoices into SiteView upon receipt. Cross reference between SiteView and invoices to ensure accuracy. Ensure that all items in SiteView are billed out in Open Invoice. 
• Assist with creation of AFE documents for submission to client.
• Effectively communicate with vendors, subcontractors and program managers to mitigate any discrepancies. 
• Accounts receivable invoicing as per NWLR procedures and client specifications.
• Enter vendor billable invoices into project management system(s). Save backup according to client requirements. 
• Other jobs duties as assigned. 

Qualifications and Skills: 

• Experience with SiteView and/or Open Invoice is considered an asset.
• An Oil and Gas Administration Diploma is considered an asset.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams and Outlook). 
• Maintain a high degree of accuracy and attention to detail.
• Demonstrated ability in planning and organizing to meet scheduled deadlines.
• Exceptional communication, organizational and time management skills. 
• A flexible and responsive team player who is comfortable working with all levels of the organization.
• Ability to work with and take direction from multiple colleagues. 
• Always approachable and professional in approach. 
• Ability to work independently while prioritizing your workload. 
• Ability to work with minimal supervision and within a team environment. 
• Demonstrated ability to identify problems and situations, take appropriate action, implement solutions, or escalate as required. 
• High level of discretion dealing with confidential information.
• Punctual.       
• Adaptable to change.

As a small company we encourage professional growth which allows for varied opportunities often not available in a larger company. From our Core Values - we collaborate as a team to strive for individual and company success. We have an excellent employee culture and a comfortable and relaxed workplace, including an on-site fitness center for personal use. NorthWind values a safe work environment, valued employees, client satisfaction and environmental stewardship.

Veuillez visiter notre page carrières pour voir d'autres offres d'emploi.