Executive Assistant (Full-Time, In-Office)

Location

Sacramento, CA

Executive Administration / Security Operations Support

Monday–Friday, during designated business hours
(Occasional field-based duties as needed)

Hourly Range: $20– $25 per hour
Final rate will be determined based on experience, qualifications, and scope of responsibility.

Company Overview

Capital Protection Group (CPG) is a California-based private security firm providing professional protective services across public, commercial, residential, and special-event environments. We operate in a fast-paced, compliance-driven industry and pride ourselves on professionalism, accountability, and operational excellence.

We are seeking a highly capable Executive Assistant to provide direct, high-level support to the CEO and assist with executive operations, scheduling, and administrative coordination.

Position Summary

The Executive Assistant serves as a trusted partner to the CEO, providing high-level administrative, scheduling, and operational support. This is a permanent, full-time, in-office role requiring professionalism, discretion, adaptability, and strong independent judgment.

The ideal candidate thrives in a dynamic environment, can manage ever-changing priorities and deadlines, and anticipates executive needs before they arise. This role supports both executive efficiency and broader operational effectiveness and includes limited field-related responsibilities as needed.

Key Responsibilities

• Provide direct executive support to the CEO, including daily priorities, task tracking, and operational coordination

• Manage and maintain the CEO’s calendar, meetings, appointments, reminders, and frequent schedule changes

• Track floating tasks, evolving deadlines, and time-sensitive assignments across multiple priorities

• Proactively adjust schedules and workflows in response to changing business needs

• Serve as a professional point of contact on behalf of the CEO for internal and external communications

• Coordinate scheduling and logistics across leadership and administrative teams

• Assist with audits, reporting, and special projects in collaboration with HR and operations

• Perform occasional field-related tasks or operational errands to support business efficiency

• Maintain strict confidentiality and exercise sound judgment with sensitive information

• Manage multiple projects simultaneously with minimal supervision

• Anticipate executive needs and proactively resolve issues before escalation

• Maintain a consistent, professional in-office presence during designated business hours

Qualifications

• Prior experience in an Executive Assistant, administrative, or high-level support role

• Proven experience with calendar management and scheduling for leadership

• Demonstrated ability to manage shifting priorities and multiple concurrent deadlines

• Strong organizational, multitasking, and time-management skills

• Ability to work independently with minimal supervision

• Excellent written and verbal communication skills

• High level of professionalism, discretion, and attention to detail

• Proficiency with Microsoft Office

• Ability to work closely with executive leadership and gain working knowledge of company operations

• Experience in security, operations, compliance-driven, or fast-paced environments is a plus

Physical & Job Requirements (California-Compliant)

• Ability to sit for extended periods while performing administrative and computer-based work

• Ability to safely operate a motor vehicle for business-related purposes

• Valid California driver’s license and acceptable driving record required

• Ability to occasionally travel between office, field locations, and client sites

• Ability to meet eligibility requirements to obtain and maintain a California BSIS Guard Card
  (Training and registration required; assistance may be provided)

• Reasonable accommodations will be provided in accordance with the California Fair Employment and Housing Act (FEHA) and applicable state and federal laws

Additional Information

• Work Location: On-site, Sacramento, CA (with occasional field responsibilities)

• Employment Type: Permanent, full-time

• Classification: Non-exempt or exempt, to be determined based on duties and California wage/hour requirements

• Equal Opportunity Employer: Capital Protection Group complies with all applicable California labor laws, including pay transparency, anti-discrimination, and workplace accommodation requirements