Assistant Program Director

Grace Haven’s Senior Center
📍 53 West Church Street, Kilmarnock, Virginia
🕒 Full-Time | Salary Based on Experience | $23 to $29/hour
📜 Licensed Adult Day Care Facility by the Virginia Department of Social Welfare and
Development

Position Summary
Grace Haven’s Senior Center is seeking a compassionate, capable, and highly organized
Assistant Program Director to support the day-to-day operations of our adult day services
program. The Assistant Program Director plays a critical role in ensuring the health, safety,
engagement, and dignity of our elderly and adult participants with disabilities.
Working under the leadership of the Program Director, this individual helps supervise staff,
coordinate program delivery, ensure compliance with state regulations, and uphold the high
standard of care that defines Grace Haven’s mission.
This is more than a job — it’s a calling to serve with heartfelt professionalism in a nurturing,
supportive, and respectful environment.

Key Responsibilities
🔹 Operational Support
● Assist the Program Director in managing the daily operations of the center.
● Be present for at least 51% of the center’s weekly operating hours, sharing leadership
coverage as required.
● Serve as the acting Program Director in their absence.
🔹 Program Coordination
● Help design and implement engaging, individualized activity-based programming that
meets the physical, emotional, social, and cognitive needs of participants.
● Monitor the effectiveness of programs and adapt as needed.
🔹 Staff Management & Supervision
● Support orientation, ongoing training, and supervision of all direct care and activity staff.
● Assist in creating staff schedules and ensuring adequate coverage at all times.
● Promote a positive, team-based work culture focused on excellence and respect.
🔹 Participant Care Oversight
● Ensure participants' needs are met in the areas of:
○ Nutrition
○ Personal hygiene
○ Medication administration (if applicable)
○ Health and safety
○ Social and recreational engagement
● Uphold and monitor individualized care plans in coordination with health professionals
and families.
🔹 Regulatory Compliance
● Maintain compliance with Virginia Adult Day Care regulations (22VAC40-61).
● Document and report incidents, staff training, and care activities per state standards.
● Assist with audits, inspections, and licensure renewals.
🔹 Administrative Duties
● Help manage program records, schedules, budgets, and participant documentation.
● Support financial tracking for sustainability under the guidance of the Program Director.

Qualifications
Minimum Requirements:
● Must be at least 21 years old
Education & Experience (Must meet one of the following):
1. Bachelor’s Degree in human services, health, education, or related field + 2 years of
experience working with older adults or individuals with disabilities (volunteer, internship,
part-time, or full-time).
2. Licensed Administrator (Nursing Home or Assisted Living Facility) in Virginia + 2 years
of experience.
3. Registered Nurse (RN) licensed in Virginia + 2 years of experience in relevant care
settings.
OR
4. (For individuals hired before July 1, 2000):
○ At least 48 semester hours or 72 quarter hours of postsecondary education.
○ 2+ years of relevant experience with the adult or disabled population.

Core Competencies
● Demonstrated understanding of aging-related issues, adult disabilities, and adult day
care services.
● Strong leadership, interpersonal, and supervisory skills.
● Ability to plan and implement structured, meaningful programming.
● Basic skills in budgeting and financial oversight.
● Excellent written and verbal communication skills.
● Commitment to compassionate, ethical, and person-centered care.

Work Environment & Culture
Grace Haven’s Senior Center is a heartfelt, mission-driven facility that places deep value on the
well-being of both participants and staff. We believe in dignity-driven care, ongoing
professional growth, and working together to create a space where older adults thrive.