Office Coordinator

Position Overview:

Complete Mind Care of PA is seeking a highly organized, detail-oriented, and compassionate Office Coordinator to support the daily administrative operations of our behavioral healthcare office. This role is essential in ensuring smooth office workflows, excellent patient experiences, and compliance with healthcare regulations. The ideal candidate will combine strong organizational skills with a solid understanding of daily operations. 

Key Responsibilities:

• Coordinate and support staff across all service lines 

• Oversee patient scheduling, registration, and record management to ensure accuracy and confidentiality.

• Assist with payment processing in coordination with the finance team.

• Maintain compliance with HIPAA and other healthcare regulations.

• Track supply inventory

• Help implement and improve office policies, procedures, and technology systems.

• Serve as a point of contact for patient inquiries and concerns.

Qualifications:

• Preferred 2+ years of administrative, coordination or front desk experience

• Excellent communication, organizational, and problem-solving skills.

• Proficiency in computer-based software systems and Microsoft Office Suite.

Work Environment:

This position operates in a healthcare office environment, requiring multitasking, attention to detail, and a patient-centered approach.

Why Join Us:

You’ll be part of a dedicated team committed to delivering exceptional care while fostering a supportive and collaborative workplace.

Complete Mind Care of PA is a private, patient-centered mental health practice dedicated to helping individuals and families reach their full potential through an integrative, multidisciplinary approach. We believe that no two brains are the same—and treatment should never be either.

Scheduling & Availability

• Full-time – Monday through Friday 7am to 3:30pm

Benefits (for eligible employees)

• Medical, dental, and vision insurance
• 401(k) retirement plan
• Ongoing training and professional development

Equal Employment Opportunity Statement

Complete Mind Care of PA LLC complies with applicable federal civil rights laws and does not discriminate based on race, color, national origin, age, disability, or sex. Any notes applied to candidates are subject to review in accordance with Equal Employment Opportunity hiring policies.