People & Culture Administrator

Location: 5991 Spring Garden Road, Halifax

Position Status: Full-time

Compensation: $45,000 – 49,000

There is potential inside all of us – we all have it in us to shine.

Every charity exists to help solve a problem – our charity exists to help solve many problems, from childcare shortages, social isolation, mental health issues, access to wellness, and more. Today, our network is spread across 100+ program locations in HRM and the province, meeting the most urgent needs of our communities in mental health supports, accessible childcare, supporting an increasing immigrant population, safe spaces for youth to grow and lead, helping to navigate a precarious labour market, delivering wellness programming for all, and creating community for isolated older adults.

We give people the tools, encouragement, and safe space to discover their inner strength. When they know someone’s in their corner, with unconditional support, they realize they can do more than they thought possible. It’s your support, expertise, and guidance that helps people ignite their full potential and shape our neighbourhoods into vibrant and healthy communities.

With us at their side, they can Shine On.

As part of your total compensation:

· Access to Y at Home, where you can participate in fitness programs from your own home

· Discounts on YMCA programs, complimentary YMCA Health & Fitness membership

· 3 weeks’ Vacation entitlement and paid wellness days

· Comprehensive benefits package and pension

About the Role:

The People & Culture (P&C) Administrator provides high-quality administrative and coordination support across the employee lifecycle, including recruitment, onboarding, HR systems administration, documentation, compliance tracking, performance cycle administration, and reporting, ensuring processes are accurate, timely, and accessible.

In this role, you will:

· Manage recruitment requisitions and job postings through our Applicant Tracking System (ATS)

· Oversee and manage the full onboarding lifecycle from hiring approval through onboarding completion, including job offer and employment agreements,

background checks, HRIS setup, and compliance monitoring for employees and volunteers

· Prepare and maintain a complex range of employment agreements, amendments, and employee change documentation in alignment with legal and organizational requirements

· Collaborate closely with Payroll to ensure accurate employee data and timely processing of changes

· Administer the ATS and provide guidance and training to YMCA leaders

· Oversee all compliance requirements of our YMCA’s Child Safeguarding program, including those associated with onboarding, background check renewals, and annual training recertification, ensuring our YMCA remains compliant with regulatory standards; participating in annual audits

· Oversee the organizational Performance Management process, including annual communication, leader follow-up, monitoring for completion, and preparing completion reports

· Participation in administration through reporting and KPI development and tracking

· Create, modify, and enhance P&C resources, such as forms, templates, policies, and processes as needed

· Represent the YMCA at career fairs and recruitment events, including planning, preparation, and materials coordination

· Conduct exit interviews and support employee offboarding processes

· Support the overall People & Culture operations as it evolves

Education and Skills Qualifications:

· Post secondary education in Human Resource Management

· 1-3 years’ experience in administration, coordination, or HR support role preferred

· Experience working in a high-volume, deadline-driven environment considered a strong asset

· Experience supporting recruitment and onboarding

· Experience working with HRIS and Applicant Tracking Systems considered as asset

· High level of accuracy and attention to detail in data entry and records management

· Ability to manage periods of high-volume, multiple priorities, and meeting tight deadlines

· Clear and professional written and verbal communication skills

· High level of reliability and accountability

· Able to work independently while contributing to a collaborative environment

· Strong problem solving skills

To Apply: Please apply online at https://ymcahfx.ca/workwithus/ 

Please note that all successful candidates are required to provide:

· Enhanced Police Records Check and Child Abuse Registry Check (less than 6 months old), if 18 years of age or older

· Attend Child Safeguarding Training upon hire

Please note, Background checks are reviewed on an individual basis – offenses, if any, are based on role and Child Safeguarding requirements, and may not eliminate candidates from employment at our YMCA.

At the YMCA, we are committed to fostering a diverse, inclusive, and equitable workplace where every team member feels valued, respected, and empowered to bring their full, authentic selves to work. We believe that a variety of perspectives, backgrounds, and experiences enrich our organization, enabling us to better serve our community and achieve our mission. As an equal opportunity employer, we welcome applications from individuals of all backgrounds, including Black, Indigenous, People of Colour, racially diverse, 2SLGBTQIA+ individuals, gender-diverse people, people with diverse abilities, members of ethnic minorities and faith groups, foreign-born residents, and veterans to apply.

If you require accommodation during the hiring process, please inform us in advance to arrange reasonable and appropriate accommodation.