Accounts Payable Specialist

Position

Accounts Payable Specialist

Location

Hybrid – Vancouver, BC

Status

Full Time

Closing Date

May 27, 2026

SALARY

Range $55,000 - $65,000

POSITION SUMMARY

Join our team as an Accounts Payable Specialist, where you’ll play a key role in keeping our financial operations running smoothly and accurately. Reporting to the Accounting Manager, you will be responsible for the timely processing of vendor invoices, employee reimbursements, and other payables while ensuring compliance with company policies, internal controls, and regulatory requirements.

This role is ideal for someone who is detail-oriented, organized, and committed to delivering exceptional service to both internal teams and external vendors. You’ll also support month-end activities, maintain vendor records, and contribute to a collaborative and efficient accounting environment.

RESPONSIBILITIES

• Receive and enter vendor invoices and credit notes into the ERP with a high degree of accuracy and within agreed service levels.
• Perform 2-way matching (purchase order to invoice) and resolve discrepancies by coordinating with Procurement, Receiving and requestors.
• Validate invoice approvals, account coding, and supporting documentation in accordance with delegation of authority and internal control requirements.
• Prepare payment runs (EFT, wire) and supporting schedules; ensure payments are accurate, properly authorized and released on time.
• Respond to vendor inquiries, research invoice/payment status, and resolve issues professionally while maintaining positive supplier relationships.
• Set up and maintain vendor master data (including banking and tax information) and ensure required documentation is collected, reviewed, and retained.
• Process employee expense reimbursements and other non-PO payables in line with policy.
• Reconcile AP subledger to the general ledger; investigate and resolve variances.
• Support month-end close activities, including accruals, cut-off, AP aging, and preparation of account reconciliations.
• Assist with sales/use tax, GST/HST/PST (as applicable), and other payable-related compliance requirements, including documentation for audits.
• Maintain organized electronic records to support auditability and retention requirements.
• Identify opportunities to improve AP processes, reduce cycle times, and strengthen controls; assist with testing and implementing process or system changes.
• Provide backup coverage for other finance duties as required (e.g., mailroom invoice intake, payment distribution, vendor statements).
• Support in preparing purchase orders as needed.
• Various other activities as needed.

Skills & Experience

• Post-secondary education in Accounting, Finance, Business Administration, or a combination of related education and experience.
• 3+ years of accounts payable or related accounting experience.
• Proficiency with ERP/accounting systems and Microsoft Excel, with the ability to quickly learn new systems and processes.
• Working knowledge of accounts payable best practices, invoice-to-pay processes, internal controls, reconciliations, AP aging analysis, and month-end close support.
• Basic understanding of Generally Accepted Accounting Principles (GAAP) and indirect taxes such as GST/HST/PST is considered an asset.
• Strong organizational, time management, and problem-solving skills with exceptional attention to detail and accuracy.
• Ability to manage high volumes of data while maintaining confidentiality and exercising sound judgment.
• Strong written and verbal communication skills with a customer-service mindset and the ability to build positive relationships with internal and external stakeholders.
• Ability to work independently, collaborate effectively within a team, adapt to process and technology changes, and contribute to a respectful and positive workplace culture.

Mentorship and Knowledge Sharing

Provide guidance, training, and mentorship to team members, especially local Tahltan workers, by sharing technical skills, safety practices, and industry knowledge in a respectful and culturally aware manner. Uphold Tahltan values and principles by fostering a work environment built on respect, teamwork, and mutual learning. Support the growth of the Tahltan workforce by helping build capacity, promoting safe and effective work practices, and ensuring that knowledge is passed on to strengthen both the team and the broader Tahltan community for the benefit of current and future generation.

CONDITIONS OF EMPLOYMENT

·       Ability to pass a mandatory pre-employment drug and alcohol screening

·       Willingness to sign an Oath of Confidentiality

·       Full disclosure of criminal record and current criminal record check

·       Valid class 5 driver’s license and willing to provide a current driver abstract