Administrative Support & Brand Specialist ABC-0062

Join Our Team!

ABC Head Start Society, a mission-driven nonprofit organization, is looking for a proactive, highly organized professional who thrives in a dynamic environment. You bring confidence in communication with all stakeholders across the agency and excel in managing multiple tasks with precision. This role is ideal for someone who combines strong administrative skills with creativity and technical aptitude, ensuring smooth operations while contributing to impactful marketing and communications initiatives that reflect our mission and values.

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About Us  

At our agency, we are driven by our core values of belonging, empowerment, collaboration, and growth. We believe in creating a supportive environment where everyone feels valued and included, empowering individuals to reach their full potential. Collaboration is at the heart of everything we do, as we work together to make a meaningful impact in the communities we serve. We are committed to fostering growth, not only for those we support but also for our team, by embracing continuous learning and innovation. If these values resonate with you, we’d love to have you join our mission-driven team.  

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Why You’ll Love Working Here  

We’re not just another workplace—we’re a supportive, mission-driven community that cares deeply about our staff and the families we serve. Here’s what you can look forward to:  

• Work-Life Balance: Nonprofit work means fewer late nights and more time to focus on what really matters—your well-being. 
• Culture of Growth: Whether it’s professional development workshops, mentorship, or opportunities for career advancement, we’re here to help you grow as a professional and as a person.  
• Supportive Environment: We’re all about lifting each other up. You’ll work with a team that values collaboration, compassion, and care. 
• Making a Difference: The impact you’ll have on the lives of vulnerable children and their families will be more rewarding than you can imagine.  

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What You’ll Do

As the central hub for connecting all the pieces, you’ll play a critical role in ensuring projects and daily operations run seamlessly from our Central Office. Your work will keep processes organized, priorities aligned, and communication clear across teams. From administrative support and financial reconciliation to creative branding and event coordination, you’ll help bring everything together to support our mission by:

• Provide administrative support to the management team, including document preparation, mail handling, and inventory tracking.
• Support Finance with reconciliation of Visa statements and Amazon invoices.
• Coordinate facility maintenance and vendor services; track and complete work orders.
• Assist sites with ordering materials, PPE coordination, and inspection compliance.
• Manage website updates, content calendars, and digital assets.
• Create branded materials using Canva and Adobe; maintain marketing inventory.
• Write and edit content for newsletters, social media, and donor communications.
• Support event planning, grant tracking, and donor stewardship activities.
• Represent ABC at community events and outreach initiatives.

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About You

You are a self-starter who thrives in a dynamic environment and brings confidence in communication with all stakeholders across the agency. Highly organized and detail-oriented, you excel at managing multiple priorities with precision while maintaining flexibility when priorities shift. You combine strong administrative skills with creativity and technical aptitude, leveraging tools like Microsoft Outlook, Microsoft 365, and Canva to deliver high-quality work. Familiarity with platforms such as Mailchimp, Squarespace, and Google Business Suite is an asset, and your willingness to learn new systems ensures you stay adaptable. Above all, you are collaborative, resourceful, and committed to supporting both operational excellence and impactful marketing initiatives that reflect our mission and values.

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Must-Haves

• Post-secondary education in administration, communications, or related field preferred.
• Minimum 2 years of administrative experience; marketing experience an asset.
• Clear Criminal Record Check with Vulnerable Sector Screening.
• Valid driver’s license and reliable transportation for travel to site visits, agency errands and events.

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Working with Us  

This position is regular full-time working 37.5 hours/week. 

Position will be based at the Jerry Forbes Centre location with requirement to travel within the Edmonton area.   

Compensation starts at $21.86/hour,  with increases based on experience and qualifications.  

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Why Join Us?

• Collaborative, mission-driven team environment.
• Opportunities for professional growth and creativity.

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Ready to Join the Team?  

We’d love to hear from you! If this sounds like the opportunity you’ve been looking for, apply today by submitting your resume and a cover letter sharing why you’re excited to join ABC Head Start Society.  

Together, we can help children and families thrive. 💫  

ABC Head Start Society is an equal opportunity employer and values diversity in the workplace. We encourage applications from all qualified individuals, including those from Indigenous communities, racialized groups, newcomers to Canada, persons with disabilities, 2SLGBTQIA+ individuals, and other equity-deserving groups.