Finance Manager
This is a remote role
Full-time
Ardea Outcomes is seeking a Finance Manager to join our growing team. The role will report directly to the Director of People and Operations. This position will be remote within Canada, and the candidate will be based out of their designated home office.
About Ardea Outcomes
Ardea Outcomes is a purpose-led boutique contract research organization focused on improving health outcomes through patient-centered research. We work with pharmaceutical companies, patient advocacy groups, and academic experts to elevate the patient voice in clinical research, moving from "what's the matter" to "what matters most" for patients and caregivers through Goal Attainment Scaling (GAS).
Our offerings include end-to-end research services and digital products to support GAS enablement:
- GAS Training Programs for Raters and Clinicians
- Protocol and GAS study plan development
- Licensing and support for our patent-pending GAS data capture technology, GoalNav ®
- GAS clinical data management and data analytics services
- Medical writing and results dissemination at conferences and key industry events
Ardea Outcomes works to a high standard of excellence with top pharmaceutical companies in the clinical development and post-market space.
Our Values
Founded in 2000, Ardea Outcomes is a globally recognized, remote-first company registered in Halifax, Nova Scotia, with employees spanning the country. We are a small, multidisciplinary team, and our values of Excellence, Collaboration, and Impact are more than just words—they shape the way we work every day. As a Finance Manager, you’ll be expected to apply these values:
Excellence: Apply the highest standards in financial management, utilizing best practices and rigorous approaches. We foster a culture of continuous improvement and learning.
Collaboration: Work closely with internal teams and external partners, building trust and understanding different perspectives. You’ll be instrumental in maintaining a collaborative work environment where everyone's contributions are valued.
Impact: Take ownership of your work and strive to maximize the impact of our financial operations on Ardea Outcomes’ success. Your role is key to ensuring that our projects are financially sound and aligned with our mission to deliver outstanding clinical trial support.
Job Overview
The Finance Manager is crucial in managing and executing day-to-day finance, accounting, and project finance operations at Ardea Outcomes. This position involves maintaining financial records, supporting the project finance function, and managing vendor procurement. The Finance Manager also works closely with the Director of People and Operations to ensure financial operations align with the company’s strategic goals. This role is pivotal in maintaining financial accuracy, supporting project budgeting, and fostering relationships with clients’ finance teams.
Why this Position is Key to Our Shared Success
The Finance Manager is vital in ensuring Ardea Outcomes' financial health and operational excellence. By managing core finance functions, supporting project budgeting, and maintaining strong client and vendor relationships, this role directly contributes to our mission of being a global leader in Goal Attainment Scaling in clinical trials. The Finance Manager embodies our values of excellence, collaboration, and impact, ensuring that financial operations not only support our immediate needs but also align with our long-term strategic goals. Through their efforts, the Finance Manager helps sustain our company's fast-paced focus on growth, fosters a culture of financial integrity, and empowers our team to achieve collective success.
How You Will Contribute
Financial Management & Bookkeeping:
- Manage day-to-day accounting operations, such as accounts receivable, accounts payable, bank reconciliations, and general ledger entries.
- Oversee payroll processing, benefits, and employee expenses and ensure compliance with HR-based control systems.
- Prepare monthly financial statements and manage year-end closing and adjusting entries.
- Record and process transactions and journal entries monthly using QuickBooks, FloatCard, Plooto, Hubdoc, and other cloud-based software.
- Maintain and update financial records, which include legal contracts, registrations, insurance policies, and financial audit records.
- Assist in responding to inquiries from external auditors, tax consultants, and legal advisors to ensure compliance with financial regulations and successful completion of audits and tax filings.
Project Finance:
- Support the Project Management team in overseeing project financial and contractual performance.
- Maintain and review project budgets, monthly billing trackers, and resource allocation, performing regular financial analysis.
- Ensure timely invoicing of project deliverables each month, aligning with billable activities and milestones achieved for accurate and prompt billing processes.
- Manage applications and claims for government funding programs and research partners.
- Manage the Change Orders process, including tracking out-of-scope activities and reconciling billing changes with clients.
- Collaborate with Project Managers and service/product delivery teams to support project forecasting and develop necessary financial metrics.
- Support the business development team through proposal development, contract budget development, contract setup, and vendor qualification.
- Build strong relationships with our clients’ procurement and accounting teams, ensuring effective communication and financial collaboration throughout projects.
Vendor Procurement:
- Manage vendor relationships, ensuring cost-effective procurement processes that meet company needs.
- Assist in negotiating vendor contracts to ensure favorable terms and alignment with project requirements.
- Set up and oversee subcontractors and vendors in Ardea Outcomes' systems, managing the vendor qualification process.
Collaboration & Strategic Support:
- Collaborate internally to support the development of annual departmental and company budgets and monitor budgets throughout the year.
- Work closely with the Director of People and Operations and CEO to provide strategic financial insights and support operational planning.
What Will Help You Be Successful
- Bachelor’s degree in business administration, finance, accounting, or a related field.
- 5+ years of relevant work experience in accounting, finance, and project finance roles.
- Chartered Professional Accountant (CPA) designation is required.
- Proficiency in financial software, including QuickBooks and Excel.
- Strong project management skills with experience in financial analysis and budget management.
- Excellent ability to manage multiple tasks simultaneously and solve problems creatively.
- Able to make informed decisions in a fast-paced and sometimes ambiguous environment.
- Excellent communication skills with the ability to build and maintain strong relationships.
- Experience in managing vendor procurement and negotiating contracts.
- High attention to detail and ethical behavior.
- A proactive approach to learning and skill development.
- Adaptability and a positive outlook towards continuous growth in response to changing organizational demands.
What We Offer
We offer competitive compensation packages to match your skills and experience, including salary and benefits. Benefits include:
- 4 weeks vacation
- 12 sick days
- 13 Paid Holidays
- Flexible schedule
- Professional Development
- Home Office Setup Stipend
- Group Health Benefits Plan
Work Location: This position is remote within Canada, from a designated home office.
Work Conditions: Occasional travel for company meetings may be required.
What to Expect
- We will closely review all applications and cover letters.
- If you are selected as a top candidate, expect an invitation to chat with one representative from Ardea Outcomes.
- Selected candidates will proceed to a virtual interview with 2-3 representatives from Ardea Outcomes and may be asked to complete an online assessment before or after this interview.
- Finalists may participate in a second-round interview or skills activity.
Applications will be accepted until 12:00PM ADT on September 3rd, 2024.
Please visit our careers page to see more job opportunities.