Admission Assistant, Junior School

We are seeking an individual who is inspired by our mission and whose beliefs align with our core values of integrity, compassion, inquiry and courage, and reflects our core competencies to join Havergal College as our Admission Assistant, Junior School. This is a full-time position

Why Havergal is the Place to Be

Founded in 1894 and located on a beautiful 22-acre campus in midtown Toronto, Canada, Havergal College is one of Canada’s pre-eminent independent schools for girls from Junior Kindergarten through Grade 12.
At Havergal College, we believe that great schools are made up of great people. With a rich history spanning over 130 years, we are committed to offering a contemporary liberal arts education, which is rooted in the Anglican tradition. Our mission is to prepare young women to make a difference. Through our outstanding academic and co-curricular programs, and a cohesive and collegial team of faculty and administrative staff, we nurture a culture of capability that fosters self-confidence, leadership, critical thinking and global-mindedness within our students.

We take pride in attracting and retaining highly-qualified faculty and administration staff to ensure that our school remains at the forefront of educational excellence. Join us on this transformative journey of education, working together to empower young women to make a positive difference in our world.

 We are committed to building a diverse workforce and an inclusive workplace. We believe that an inclusive environment fosters a culture of mutual respect, creativity and innovation, collaboration and accountability. To this end, we encourage applications from all qualified candidates with a diverse range of experiences and perspectives, including women, BIPOC (Black, Indigenous and People of Colour) peoples, LGBTQ2S+, and persons with disabilities to join our thriving team.  We seek candidates who are committed to nurturing a community where integrity, compassion, inquiry and courage thrive. 

The Position:

In support of Havergal’s pursuit to enroll mission fit students and families, the Admission Assistant will provide outstanding customer service while administering the admission processes and procedures relating to enrollment in the Junior School.

Specific Accountabilities:

Admission Process Management and Customer Service

• Ensures all families feel welcome and supported in their interactions with Havergal.
• Responds to enquiries concerning admission to the Junior School.
• Responds to all email inquiries on the admissions@havergal email account, redirecting when appropriate.
• Receives, verifies and processes applications for the Junior School, assisting with Upper School applications, if necessary.
• Maintains and updates JS applicant data, following up with any families who need to complete forms, send in reports or provide additional documentation.
• Conducts and arranges tours for families, working closely with the JS Welcome Committee under the guidance of the Associate Director of Admission.
• Arranges interviews for applicants and their parents for the Admission team.

Data Management

• Oversees the Admission module of Havergal’s database (Veracross) while ensuring that each applicant family has a seamless online experience.
• Responsible for reviewing, updating, collating and managing all Junior School applicant data.
• With the Associate Director manages the Admission team calendar, ensuring deadlines are met and that the team is aware of upcoming events that may have an impact on the daily operations of the office (travel, testing dates etc.).
• Supports Junior School Admission Team in the production and organization of admission decision materials, including managing software, running reports and producing materials in advance of meetings.
• Manages the online calendar management software.

Event Management and Outreach

• Assist Associate Director of Admission with assessment day procedures (planning, set up, coordination), scheduling applicant visits, copying any materials needed by the team.
• With input from the Director and Associate Directors, coordinates all admission events including but not limited to: Open House, JS Coffee and Conversations, student assessments, and new student and family onboarding events.
• Provides administrative support for all Junior School Admission events including producing name tags, room bookings, catering, etc.
• Attends weekly Event Management meeting on behalf of the Junior School team.
• Attends evening and weekend admission events when necessary.
• Assists with Upper and Boarding School tours during the summer.
• Other duties as required.

Qualifications, Knowledge and Experience

• Related post-secondary education or equivalent work experience.
• Minimum 3 years’ experience working directly for senior management.
• Experience in an educational setting a definite asset.
• Apply advanced technical knowledge, organizational and analytical skills related to (Google suite, Word, Excel and databases).
• Ability to design, develop, troubleshoot and optimize systems and software with confidence.
• Event planning and coordination experience and knowledge.
• Demonstrated ability to juggle competing priorities and to re-prioritize throughout the day in a fast-paced environment.
• Must handle sensitive information in a highly confidential manner.
• Excellent interpersonal and communication skills, both oral and written.
• A self-starter who takes initiative, is proactive, problem solves and is a team player.
• Able to react with grace under pressure and treat all families with dignity.

Demonstrated ability and commitment to the Core & Leadership Competencies of:

• Inclusive Excellence
• Collaboration & Teamwork
• Integrity & Trust
• Learning Agility
• Communication
• Growth Mindset

 All qualified candidates are encouraged to apply and express their interest no later than November 26, 2024. This job posting is for an existing vacancy.

Havergal College thanks all applicants in advance. Only those candidates selected for an interview will be contacted. Havergal College is an equal opportunity employer. We are committed to an inclusive, barrier-free recruitment and selection process, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process. If you require accommodations, please contact Cathy LeBlanc at 416-483-3519 ext. 6526 or by email at accessibility@havergal.on.ca.