Position Title:  Senior Executive Assistant

Position reports to: President & CEO

Position status:  Full-Time

Position category: Permanent

Location: Calgary, Alberta (100% In-Office)

Work hours: Monday – Friday 8am – 5pm (40 hours/week)

Join Calvert Home Mortgage (CHMIC), where our people-first approach sets us apart.

We’re a full-service alternative mortgage investment firm that puts people and relationships at the center of everything we do. Our mission? To be the most trusted lending solution in Canada by building meaningful connections, prioritizing our clients' success, and always doing the right thing.

Our team is known for unparalleled expertise and a caring approach. Calvert’s continued success comes from our shared purpose and our roots in “kitchen table lending” – listening, educating, and finding the right solution for each unique client.

We’re hiring a Senior Executive Assistant who’s ready to grow with us in a dynamic, supportive environment that champions long-term success and employee well-being.

What We Offer:

• A culture rooted in our values of Service, Trust, Education, People, and Solutions

• Competitive salary with performance-based bonuses

• Share ownership opportunities

• Comprehensive health and dental benefits

• On-site fitness facility

• Free parking and a commute-friendly location

• Professional development opportunities

Calvert Home Mortgage is committed to creating an inclusive environment. We welcome diverse perspectives to strengthen our company and foster a workplace where everyone feels they belong.

WHAT’S THE BIG IDEA?

As our Senior Executive Assistant to the CEO, and CFO, you will be a key member of the executive support team, responsible for providing high-level administrative and operational support to the CEO, and CFO, as well as assisting with the coordination and management of activities related to the Board of Directors. You will play a pivotal part in ensuring the efficient functioning of the executive office and the seamless execution of corporate initiatives, while balancing the priorities and needs of both executives.

HOW DO WE WORK?

As an organization we aim to be trusted advisors, offering an effortless experience in providing short-term lending solutions for the personal and financial success of our clients.  Offering the best solutions is highly dependent on the management of risk and compliance within our industry. This role will be a key contributor with the ability to manage and analyze risk. We value a productive, proactive, and fast-paced office environment.

HOW DO YOU FIT IN?

The successful individual will have the following experience, education, and ability to develop these demonstrated skills:

• High School Diploma

• 3-5 Years Experience supporting C-Suite Executives

• Bachelor’s Degree in Business Administration, Communications, or a related field considered an asset

• Previous experience with Board governance, organization and support

• Strong project management skills to handle multiple, concurrent tasks efficiently

• High level of professionalism and discretion.

• Proficiency in using office software and tools, including MS Office Suite.
• Additional certifications, such as Certified Administrative Professional (CAP) considered an asset

WHAT YOU WILL BE DOING

CEO Administrative Activities – 60%

• Calendar Management: Manage the CEO  schedule, including scheduling meetings, appointments, and travel arrangements, and ensuring time is optimized efficiently.

• Communication and Inbox Management: Screen and prioritize incoming calls, emails, and other forms of communication for the CEO, and respond on their behalf when appropriate.

• Travel Arrangements: Arrange and coordinate complex domestic and international travel, accommodation, and itineraries, taking into account the CEO preferences and corporate requirements.

• Document Management: Prepare and maintain important documents, reports, presentations, and correspondence, ensuring accuracy and confidentiality.

• Meeting Support: Organize and facilitate executive meetings, one to one’s, board meetings, including preparing agendas, taking minutes, and following up on action items.

• Project Assistance: Provide project management and administrative support for key company initiatives and special projects initiated by the CEO.

• Relationship Management: Build and maintain relationships with key stakeholders, both internal and external, on behalf of the CEO.

• Expense Management: Process and track expenses, ensuring compliance with corporate policies.
• Compliance: Assist the President and CCO in managing corporate compliance, minute books, and reporting, including regulator reporting, provincial registrations, directors and corporate filings surveys and other requirements as needed.

CFO Administrative Activities – 20%

• Calendar Management: Manage the CFO  schedule, including scheduling meetings, appointments, and travel arrangements, and ensuring time is optimized efficiently.

• Document Management: Prepare and maintain important documents, reports, presentations, and correspondence, ensuring accuracy and confidentiality.

• Meeting Support: Organize and facilitate executive meetings, one to one’s, board meetings, including preparing agendas, taking minutes, and following up on action items.

• Travel Arrangements: Arrange and coordinate complex domestic and international travel, accommodation, and itineraries, taking into account the CFO preferences and corporate requirements.

• Project Assistance: Provide project management and administrative support for key company initiatives and special projects initiated by the CFO.
• Expense Management: Process and track expenses, ensuring compliance with corporate policies.

Board of Directors Administrative Activities – 20%

• Board Meeting Logistics: Coordinate and manage logistics for board meetings, including scheduling, venue arrangements, preparation of documents, presentations, communications, and distribution of materials.

• Board Communication: Serve as the point of contact for board members and facilitate communication between the CEO & President, chair of the board and the Board of Directors.

• Minutes and Records: Record and distribute minutes of HR Committee, Governance Committee, Audit Committee and Board meetings. Maintain official records, and track action items and resolutions. Keep all records (physical and digital) up to date at all times.

• Board Support: Provide administrative support to the board, including handling director inquiries and assisting with board member onboarding, and expense reports. Coordinating executive communications with the board and ensuring that board questions are responded to in a timely manner. Assist the committees of the board in executing their responsibilities effectively. 
• Regulatory Compliance: Ensure compliance with legal and regulatory requirements related to board activities. Keep corporate minute books up to date, and handle the organization of resolutions.

WHY CALVERT HOME MORTGAGE?

Calvert Home Mortgage's mission is to be the most trusted mortgage lender in Canada so that our customers, investors and partners succeed and grow in thriving communities. We are a team of focused individuals who care about both our internal and external clients, and who serve each other by delivering the most timely and competitive service.

Imagine building a career you can be proud of, where doing things right is always the right thing to do and where everyone you work with will both support and inspire you. At Calvert, you will be respected for your unique skills and experience, encouraged to show up authentically every single day, and surrounded by some of the best in the industry to help you learn and grow.

WHAT WE OFFER

An opportunity to be a part of a culture committed to truly making a difference in the personal and financial success of others. We are an equitable employer offering a wide range of employee benefits, including a competitive salary, bonus program, opportunity for share ownership and extended health and dental benefits. Full training and support for the individual to be successful in this role will be provided.

For more information about Calvert Home Mortgage Investment Corporation, please visit our website at www.chmic.ca.

Please note that candidates applying for openings must be authorized to work in Canada.

We thank all applicants in advance for their interest, however, only those selected for an interview will be contacted.