Term Assistant Program Manager

Position Title: Term Residential Program Assistant Manager

Position Details
•    Term Position – until April 2026 or the incumbent returns to the position
•    Full-Time - 75 hours bi-weekly
•    Monday to Friday
•    Day Shifts: 8:30 am until 4:30pm (flexible)
•    $1923.93 bi-weekly (salary currently under review) 
•    There will be a three-month probationary period

About Us

Initiatives for Just Communities (IJC) is a non-profit, charitable organization that operates four community justice programs: El'dad Ranch, Touchstone, Open Circle, and CoSA. These programs support people with intellectual disabilities, Fetal Alcohol Spectrum Disorder (FASD), and those who are currently, or have been previously, incarcerated. IJC is committed to restorative justice practices, which honour the community and foster a sense of belonging.

IJC supports many Indigenous and culturally diverse participants. As an organization, we aspire to have a workforce that is representative of the diversity within our communities. We value diversity and aim to foster an inclusive work culture where everyone’s contributions and professional development matter.

The Position

Reporting to the Residential Program Manager, the Assistant Program Manager is responsible for providing administrative support for the residential program. The Assistant Program Manager oversees elements of hiring, financials, information maintenance, and Coordinator support, to ensure that the program continues to run smoothly and efficiently. 

What you will do

•    Provide Program Coordinator support, including providing direct supervision and coaching to established Coordinators, and completing general orientation and training with new Coordinators. 
•    Provide leadership, guidance, and support to program staff, fostering a positive work environment and promoting professional development. 
•    Cultivate a healthy workplace culture within the program by fostering a supportive and inclusive environment.
•    Coordinate team meetings and collaborate with Case Management, HR, Finance, and Operations departments to ensure effective communication and coordination of supports. 
•    Conduct performance management activities, including performance monitoring, coaching, and the preparation of performance appraisals as required.
•    Participate in the hiring process, attending interviews when Coordinators are unavailable, consulting with Coordinators and Human Resources to ensure that hiring needs are met and the staff in place match the funding allotments of the program. 
•    Report and submit all necessary documentation related to their team to Payroll and HR following IJC Procedures.
•    Oversee elements of program funding, i.e. updating, editing, and maintaining current resources in the program funding sheets, as well as examining and responding to questions about the payroll summary.  
•    Approve some program expenses, including mileage and invoices up to $500.
•    Manage Sharepoint access for employees and input accurate, up-to-date information on the Program Sharepoint Site, in collaboration with IT and Case Management. 
•    Maintain and establish program facilities as necessary for the program including researching and scheduling repairs, facilitating Residential Care Licensing reviews, establishing new residential homes, and ensuring that necessary cheque requisitions are sent on time. 
•    Other duties as assigned.

Qualifications

Required 

•    Post-secondary education in a related social services field or the equivalent in work experience. Suitable combination of education, training, and experience may be considered. 
•    Minimum 3 years' experience in a supervisory capacity providing leadership and guidance.
•    Excellent interpersonal skills, with the ability to build working relationships, manage conflict, and provide direction. 
•    Excellent verbal communication skills with the ability to articulate in a clear and effective manner.
•    Excellent written communication skills with the ability to draft correspondence in a clear and effective manner.
•    Strong desire to work with individuals who live with intellectual disabilities. 
•    Excellent critical thinking and creative problem-solving skills
•    Demonstrate cultural competence and understanding of diversity, inclusivity, and equity issues. This includes respecting and valuing different cultural backgrounds, beliefs, and identities to ensure equitable access to services for all clients.
•    Strong planning and organizational skills.
•    Ability to assess risk, setting and modelling safe & appropriate boundaries.
•    Intermediate level computer skills including Microsoft Office Suite, including Sharepoint. 
•    Strong financial acumen. 
•    Ability to maintain confidentiality, including adhering to PHIA and FIPPA. 
•    Ability to work under pressure and handle work-related stress 
•    Participation in training opportunities and willingness to learn and adapt to new processes or procedures.
•    Understanding of the issues and challenges associated with intellectual disabilities and FASD. 

Assets

•    Experience working with Payworks. 
•    Previous experience working with individuals with disabilities

Conditions of Employment

•    The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
•    Satisfactory Criminal Record Check with Vulnerable Sector Search.
•    Satisfactory Child and Adult Abuse Registry Check.
•    Valid Class 5 Driver’s License with satisfactory Driver’s Abstract.
•    Successful completion of MSDs certification and any other compulsory safety courses.
•    Satisfactory work references
•    Participate in on call rotation. 
•    Adhere to all IJC policies and procedures
Benefits Include
•    IJC group benefits package after the probation period.
•    RRSP plan with employer contributions
•    Employee and Family Assistance Services
•    Paid Sick Leave

Location – 315 HWY 52 W, Mitchell, MB R5G 0Z2.

APPLICATION DEADLINE: Open until filled.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.
We thank all applicants for their interest, but only those selected for an interview will be contacted.

Please visit our careers page to see more job opportunities.