Sales & Marketing Assistant

SHW AG is the global leader in the production of CO2-optimised pumps, engine components for all kinds of powertrains and high-performance brake discs used by the international automobile industry and the truck and off-highway segment, such as in agricultural machines, construction machines, stationary engines and wind turbines.

To strengthen our team at our Brampton, Ontario location, we are looking for a Sales and Marketing Assistant.

Job Description:

·             Support the Key Account Manager with RFQs, quotations, customer communication, presentations, customer portals, and basic marketing.

·             Provide day-to-day administrative and commercial support to the Key Account Manager.

·             Maintain customer contact lists, account information, and sales documentation.

·             Prepare customer correspondence, meeting agendas, presentations, and reports.

·             Track customer requests, action items, deadlines, and follow-ups.

·              Initiate and manage project orders to track programs during the pre-serial phase and throughout engineering changes.

·             Add tooling and prototype purchase orders to program project orders, process related invoicing.

·             Create and maintain customer master data (bill-to, sold-to, ship-to) and sales orders upon receipt of serial production contracts.

·             Maintain part prices according to long-term agreement (LTA) terms and engineering changes.

·             Administer customer supplier portals (e.g., Cummins, GM SupplyPower, Ford Covisint, Stellantis eSC, IMDS): access, document uploads, schedule and PO acknowledgements.

·             Support SAP tasks including BOM maintenance, report generation, and data clean-up.

·             Prepare sales reports, presentations, and meeting minutes for the Sales team.

·             Manage and coordinate company merchandise, including design, selection, ordering, inventory management, and distribution of promotional items.

·             Part of the Social Media team

·             Create and edit photos, videos and promotional materials (brochures, presentations, LinkedIn/website content) in line with SHW brand guidelines.

·             Coordinate customer visits, trade shows and events: logistics, materials, facility walk-through preparation.

·             Active member of the Social Event Committee.

·             Perform other duties as assigned by the Manager or their designate.   

Job Qualifications:

·             University degree in Business Administration, Marketing, Communications or a related field. 

·             0–2 years of relevant experience; co-op, internship or part-time office experience is an asset. New graduates are encouraged to apply. 

·             Proficiency in Microsoft 365 (Excel, Word, PowerPoint, Outlook, Teams). 

·             Ability to track and manage project orders, invoices, and store documents accurately, to prioritize multiple deadlines.

·             Ability to identify issues, proactive follow-up and strong sense of ownership, and propose solutions in a timely manner, particularly in order management and invoicing.

·             Discretion and sound judgement when handling confidential business and employee information. 

·             Ability to work independently in a small organization, works well in a team while managing individual tasks and deadlines independently. 

·             Excellent written and verbal communication skills in English.

·             Customer-oriented attitude, professional and confident communication with customers. 

·             Willingness to travel domestically and internationally, including overnight stays, as required.

·             Experience with SAP or another ERP system is an asset. 

·             Exposure to automotive or manufacturing environments (IATF 16949, PPAP, customer portals) is desirable. 

·             Basic understanding of marketing principles, including the creation of promotional materials (photos, videos, etc.) using graphic/video tools (Canva, Adobe Creative Suite, CapCut or similar). 

·             Additional languages such as German, French, or another relevant business language are an asset.

·             Valid driver's licence and access to a vehicle (on-site role).

 Benefits:

•                     Opportunity to work from home once a week

•                     Flexible start times (7:00–9:00 AM) for office employees

•                     Paid half-day off on your birthday

•                     Extra paid time off during the holiday season

•                     Comprehensive health & life insurance

•                     RRSP matching program

•                     Professional development with tailored training plans

•                     Free snacks & drinks, plus occasional catered lunches

•                     24/7 employee suggestion boxes with gift card rewards

•                     Regular employee events & celebrations

•                     Anniversary recognition for your service milestones

•                     Perkopolis Employee Discounts:

Vacation:

According to ESA

Salary Range:

$40,000 - $60,000

AODA:

SHW welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.