Legal Assistant / Paralegal
Doing business to business, person to person. Payworks is a leading workforce management solutions provider and multi-year winner of the Canada’s Best Managed Companies program. We are proud to be Canadian owned and operated as well as committed to developing world-class products and providing a progressive workplace culture where Doing Right by People is our purpose.
With clients of all sizes from coast to coast and more than 600 employees, we currently have an exciting opportunity on our Legal & Privacy team for the right candidate. Because when it comes to great people, there’s always room for one more.
DOING RIGHT BY PEOPLE – IT’S WHAT WE DOPayworks’ Legal & Privacy team is responsible for legal, privacy, compliance, and governance matters at Payworks. Our team is growing and this is an exciting and unique opportunity to join, support, and meaningfully contribute to a dynamic technology company! Reporting directly to the General Counsel & Privacy Officer, the Legal Assistant/Paralegal is responsible for providing essential support to the General Counsel & Privacy Officer and the Legal & Privacy team on day-to-day operations, such as contract administration, document management, as well as establishing, implementing, and improving existing administrative procedures. If you are someone with a strong foundation in legal, contract, compliance, and administrative process that is seeking an opportunity to make a significant impact on Payworks’ business and our community, then please read on!
WHY YOU SHOULD CHOOSE PAYWORKS- Comprehensive employer paid benefits, including a Health Spending Account, for you and your family and excellent pension plan with employer contributions.
- Plenty of professional development opportunities.
- Community-minded culture – Receive two paid days per year to volunteer and lots of opportunity to “Pay it Forward”.
- Time and flexibility to meet your needs – Hybrid work model with flexible work options, plus 3 weeks vacation to start, flex time and parental leave benefits.
- Cool perks – Annual Lifestyle Spending Account, Costco membership, fun office environment and events, and more!
- Deliver First Rate Legal/Paralegal Support – Employing your education and/or experience, you will provide day-to-day legal support to the General Counsel & Privacy Officer and to the Legal & Privacy team in a range of areas, including the following key duties/responsibilities:
- Doing initial reviews and proofreading of various types of contracts in order to spot/highlight issues and areas of concern and enable faster review by the Legal & Privacy team
- Preparing, formatting, reviewing, and/or editing various legal, privacy, governance, and compliance documents, memos, reports, presentations, and correspondence, as required
- Effectively managing the full contract lifecycle including preparing Payworks legal templates for use with our clients, partners, and/or vendors, guiding contracts through the approval and signature process, ensuring all needed corresponding documents are executed and filed properly, assisting in negotiations, archiving and record retention, and documenting renewal or termination of contracts
- Maintaining an efficient electronic file & contract database
- Assisting with legal, privacy, and compliance projects, as assigned;
- Providing office administrative support for the Legal & Privacy team, i.e., maintaining a list of tasks assigned in the team, maintaining/updating the company’s governance calendar, developing and improving standard operating procedures related to the Legal & Privacy team’s internal processes
- Timely management of the Legal & Privacy inboxes.
- Preparing meeting agendas and recording minutes for department and other stakeholder meetings, as required.
- Coordinating/scheduling meetings, planning/arranging travel, and managing department expenses and budget.
- Liasing with internal stakeholders, external counsel, and other third parties, as required
- Make an Impact – You will also have the opportunity to directly support the day-to-day initiatives of the General Counsel & Privacy Officer, as well as assist with special and strategic projects that matter to our business
- Minimum of three years of experience in a legal assistant, paralegal, or contract administrator role
- Completion of a legal assistant or paralegal program (or equivalent level of experience in a law firm or corporate legal environment) is an asset.
- Self-starter, with ability to organize, multi-task, and manage multiple priorities with attention to detail.
- Experience supporting multiple lawyers or executives simultaneously.
- Excellent organization and time management skills.
- Strong written and oral communication skills.
- A collegial and collaborative attitude with the ability to build strong relationships to drive results.
- Ability to handle sensitive and confidential information with discretion.
- Proactive, creative, flexible and able to problem-solve and improve efficiencies.
- Excellent knowledge of MS Office Suite (Word, Outlook, Excel, PowerPoint).
- Proficiency in using legal research and contract management tools is considered an asset.
- Written and oral fluency in both official languages (French/English) an asset.
We are proud to support a Flexible Work Plan that recognizes the diverse needs and lifestyles of our people. The Legal Assistant/Paralegal has the option to work fully out of a Payworks office or on a hybrid work model, working in the office at least three (3) days a week.
Payworks is committed to providing an inclusive, accessible environment, and collaborating with employees, clients and guests to identify and effectively remove barriers, in a manner that respects the principles of independence, dignity, integration, reasonable accommodation and equal opportunity. Payworks welcomes and encourages applications from all persons. Individuals applying for employment with Payworks may request accommodations at all stages of recruitment and employment from Human Resources.
Please visit our careers page to see more job opportunities.
Apply for this Position
OR