SWFL GWI Office Flex Assistant

Job Title

Flex Assistant

Reports To

 Manager

OCCUPANCY ASSISTANT

Summary

Process all receipts from owners and clients, will work closely with the account personnel and property manager concerning check deposits and will maintain communication will all departments and offices concerning verification of payments and recertifications.

Essential Duties and Responsibilities

-Must be proficient in Microsoft Office and ability to learn our system software

-Enter and verify all rent checks into Onesite Leasing and Rents

-Calculate, prepare and bill tenants

-Open and Close each month

-Prepares bank deposits and scans deposits to the bank

-Performs systems input to include: deposits and adjustments, applications, move ins/outs, renewals and cancellations.

-Verifies rental applicants, landlord and employment history and runs background screening

-Maintain waiting list

-Assists with Termination Notices

-Assists with Rent Increase Letters

-Perform other duties and responsibilities as assigned

-Certifications, licenses and/or registrations are required for the performance of this job

DATA ENTRY

Summary

Responsible for all the bookkeeping functions associated with accounts payable, deposits, and cash disbursements for the property(s) fiduciary accounts managed by The Columbia Property Group, Inc.

Essential Duties and Responsibilities

-Research and analyze property payables as needed

-Maintain an organized filing system for all accounting documents per TCPG

-Review invoices for accuracy

-Prepare and input invoices in system daily

-Maintain current vendor information

-Maintain books and provide property manager with weekly cash disbursements

*The above items are subject to change upon notice.