Staff Accountant

Reports to

Corporate Controller

Are you the One?

If you are a strong leader, self-motivator and a team builder with a minimum of 2 years of Staff Accountant experience in the hotel industry ready to be responsible for all activities related to budgeting, forecasting, profit and loss reporting, and account reconciliation for operating and balance sheet accounts for our locations, this may be the opportunity for you!

Key Responsibilities

Responsible for the overall development and execution of strategies that will support, strengthen and grow the hotels and organization as a whole including:

• Assist in all aspects of the corporate accounting and purchasing processes
• Provide day to day administrative support to the Corporate members.
• Keeps highly confidential financial information.
• Maintains General Ledger records and compiles reports from database as needed.
• Participates in department staff meetings and attends other meetings and seminars.
• Provides value added service to internal and external guests by doing whatever reasonable and possible to meet or exceed customer expectations.
• Communicates effectively with co-workers and supervisors.
• Demonstrates teamwork by cooperating and assisting co-workers as needed.
• Handles difficult situations effectively.
• Completes work projects as assigned by supervisor and management
• Keeps immediate supervisor promptly and fully informed of all problems or unusual matters of significance.
• Able to work well with management and able to assist in the training of general staff

Primary Functions

• Send a daily end of the day activity and accomplishment email
• Be proficient on the use of the accounting system
• Have a good understanding of all of hotel operating procedures
• Enforce all accounting SOP’s and suggest enhancements
• Monitor monthly accounting calendar to ensure all due dates are met timely and effectively
• Manage accounts payable process for corporate office and construction
• Verify and post accounts payable for all entities, communicating variances and suggesting corrections to the General Managers in an effective and timely manner
• Prepare weekly check run in accordance with Greens guidelines and mail weekly
• Process franchise invoices monthly
• Reconcile vendor statements monthly
• Respond to vendor inquiries effectively and timely
• Issue vendor payments using the Greens corporate credit card weekly
• Prepare and post monthly journal entries
• Reconcile balance sheet accounts including prepaid expenses and accruals
• Participate in bank account reconciliation including variance research
• Assist Controller with monthly cash forecasting
• Have working knowledge of hotel daily revenue reports and assist General Managers with resolving variances
• Verify bank deposits and communicate variances to the Controller and Director of Operations
• Participate in department and corporate meetings
• Reconcile and file monthly sales tax and occupancy tax returns for all entities
• Process and pay semi-annual property tax for all entities
• Monitor license due dates for all entities and process applications timely
• Assist in annual budget process
• Assists in compiling owners packets
• Assists in completing year end tax package
• Compile and assemble professional quality reports, letters, presentations and other documents. Performs various technical support duties such as information gathering, reporting, tracking and researching
• Minimizes safety hazards by practicing safety and following all safety rules and procedures
• Performs other additional and related duties assigned by Corporate HR to provide service and teamwork in a timely and efficient manner in accordance with established company policies and procedures.
• Projects a favorable image of the hotel to the public at all times

The ideal candidate will be:

• Possess a 4-year Bachelor Degree in Finance/Accounting and a minimum of 2 years of experience in a finance leadership position or a 2+ year history of progressive career growth in hotel finance (or in a similar industry)
• Proficiency in QuickBooks software with a strong understanding of inventory management features is required.
• Experience with budgeting, forecasting, profit and loss reporting and balancing ledgers for operating and balance sheet accounts
• Aptitude for performing numerical analysis of data and formulating conclusions and/or solutions
• Ability to use logic to define a problem, collect information, establish facts, draw valid conclusions, interpret information and deal with abstract variables for unique or unfamiliar situations
• Proven leadership and coaching skills with a track record of developing a highly motivated and cross-trained group of progressive accounting professionals
• Ability to clearly and concisely present technical subjects
• Must possess strong oral and written communication skills and the ability to conduct effective group meetings and presentations
• Ability to comprehend and use technical or professional language, either written or spoken, to communicate complex ideas
• Superior Computer skills: Microsoft Office, POS/PMS systems, and the ability to create, maintain and analyze data in Excel spreadsheets
• Ability to work a varied schedule, including days, evenings, weekends, holidays, and extended hours, based on business needs

What are we looking for?

• Excellent communication skills.
• Well-groomed and professional appearance.
• Willing to take responsibility and accountability.
• Willing to work on weekends and holidays if required.
• Consistent and congruent.
• Pleasant personality.
• Willing to travel and must possess a valid driving license.
• Adheres to all hotel policies and standard operating procedures (SOP’s).

Performance Standards

• Performance shall be measured by achievement of the:
• Timely & accurate Federal, State, and local tax, regulatory and filing requirements
• Timely and accurate Filing of Period, Quarterly, and Annual Financial Reporting