Staff Accountant

About:

The Oklahoma City Museum of Art is one of the leading arts institutions in the region. The Museum presents a dynamic range of exhibitions organized from prestigious museums and collections throughout the world. The Museum's own diverse collection features highlights from North America, Europe, and Asia, with particular strengths in American art and postwar abstraction. The permanent collection also boasts one of the world's largest public collections of Dale Chihuly glass, a major collection of photography by Brett Weston, and the definitive museum collection of works by the Washington Color painter Paul Reed. The Museum's renowned Samuel Roberts Noble Theater screens the finest international, independent, documentary, and classic films. Museum amenities include the Museum Store and the Roof Terrace. The Oklahoma City Museum of Art is accredited by the American Alliance of Museums and is a member of the Association of Art Museum Directors. The Museum serves over 125,000 visitors annually from all fifty states and thirty foreign countries. 

POSITION SUMMARY: Supports the Museum’s mission by providing support to ongoing finance and accounting functions related to the Museum, the Museum Store, Museum Parking and Museum Cafe’s activities. Performs day-to-day general accounting functions, specifically in the areas of accounts payable, monthly closings, journal entries, financial analysis, and financial statements.

DUTIES AND RESPONSIBILITIES:

·         Assist with accounts payable functions, including processing, reconciliation, and reporting for the Museum, Museum Café, and related entities.

·         Reconcile petty cash fund and various general ledger accounts, including preparing monthly closing entries and bank reconciliations for all museum entities.

·         Assist the Controller in the preparation and analysis of monthly financial statements, including subsidiary analysis (retail, parking, café/bar, and private events).

·         Record daily sales and process payables for café/store.

·         Perform data analysis on museum attendance, café/store sales, and other financial activities to identify opportunities for improvement.

·         Maintain the fixed asset system and track fixed assets.

·         Support the preparation of files for the annual audit and other audit activities.

·         Assist in the issuance of annual financial statements.

·         Provide financial reports and staff support to the Controller in a timely manner.

·         Coordinate the monthly/year-end closing process and ensure compliance with established financial guidelines.

·         Work with Development to balance memberships and contributions received to the general ledger.

·         Review past-due receivables for collectability.

·         Analyze Key Performance Indicators (KPIs) to provide insights to the executive committee and restaurant management team.

·         Assist with special projects as required.

·         Perform day-to-day administrative tasks and other related duties as assigned.

REQUIRED SKILLS/ABILITIES:

·         Strong understanding of basic GAAP principles and accounting practices.

·         Commitment to excellence, high ethical standards, and a strong work ethic.

·         Ability to work extended hours when necessary and manage time efficiently.

·         Proficient in Microsoft Excel and other computerized accounting and spreadsheet applications.

·         Demonstrated analytical, organizational, and problem-solving skills, with the ability to manage priorities and workflow.

·         Excellent written and verbal communication skills, including the ability to prepare reports and business correspondence.

·         Strong attention to detail with the ability to calculate figures such as discounts, interest, commissions, and percentages.

·         Ability to understand and follow written and verbal instructions.

·         Ability to work independently as well as part of a team, showing versatility and flexibility in adapting to changing priorities.

·         Strong customer service skills, with the ability to respond to requests for service and assistance.

·         Effective in prioritizing, planning, and organizing work activities, setting goals, and developing action plans

QUALIFICATIONS:

·         Bachelor’s degree in Accounting

·         1-3 years of relevant Accounting/Finance experience.

·         Intermediate knowledge of Microsoft Office Suite, with advanced proficiency in Microsoft Excel.

·         Experience in not-for-profit sector preferred.

·         Familiarity with Altru and Financial Edge is a plus.