Site Administrator

POSITION

Site Administrator

LOCATION

Remote, occasional travel to site

STATUS

Monday to Friday, 8 hours a day with occasional overtime

CLOSING DATE

February 9th, 2026

SALARY

$28.64 - $38.36 per hour

POSITION SUMMARY

TNDC is seeking a highly organized and detail-oriented Site Administrator to support day-to-day operations and ensure the smooth coordination of all administrative activities is completed in a timely manner. In this key role, you will manage travel logistics, maintain accurate site rosters, support scheduling, and expenses and help keep project documentation up to date and compliant.

As a central point of contact for site administration, you will work closely with the Construction Managers.

The ideal candidate is highly organized, thrives in a fast-paced environment, and excels at managing multiple priorities with accuracy and professionalism. This is an excellent opportunity for someone who enjoys supporting team operations, improving systems, and contributing to the successful delivery of project activities.

Responsibilities

• Logistics, Scheduling & Site Coordination
  • Manage travel, lodging, and site access for personnel and subcontractors, ensuring all arrangements are accurate and timely.
  • Prepare and update travel manifests, keeping records of personnel movements and ensuring smooth logistics.
  • Maintain and update the site roster, ensuring accuracy in personnel scheduling, shift planning, and workforce availability.
  • Liaise with camp staff to coordinate accommodations and resolve any logistical issues.
  • Communicate with site logistics personnel on all incoming/outgoing TNDC personnel and subcontractors.
  • Support site coordination activities, including team meetings, toolbox talks, and scheduling adjustments to ensure smooth project execution.
• Timesheet, LEMS & Data Entry
  • Enter and maintain timesheets in the project management system for all site personnel, ensuring accuracy in recorded hours.
  • Assist the Project Controller by ensuring all time and material records are accurate for LEMs and invoicing.
  • Support data entry for payroll, accounts payable (AP), and procurement records.
• Administrative & Document Control
  • Maintain SharePoint file structures, ensuring all project documentation is organized, accurate, and up to date.
  • Organize and document project meetings, preparing action registers, meeting minutes, and necessary follow-ups.
  • Assist in preparing project reports, internal memos, and letters, ensuring clear communication across teams.
  • Maintain site contact lists for internal use and client coordination.
• Procurement & Financial Support
  • Prepare and process site requisitions for materials, consumables, and project-related purchases.
  • Track and maintain inventory levels for site consumables, ensuring minimum/maximum thresholds are met.
  • Identify inefficiencies in administrative processes and recommend process improvements to enhance workflow.
  • Provide basic technical support for project management tools and administrative software as needed.

Qualifications

• 2+ years administrative experience in a dynamic, high-volume role; previous experience in construction or a related industry would be an asset - combination of related post- secondary coursework and experience will be considered
• Excellent written and oral communication skills with attention to detail
• Proficiency with MS Office (Outlook, Word, Excel, etc.); an aptitude for learning new computer systems
• Solid keyboarding skills with the attention to detail to find and correct errors in documents
• Able to take direction, follow instructions and adapt to changing priorities and multi-task
• Cross-cultural awareness with an understanding and sensitivity of the challenges associated with differences in cultural and economic backgrounds
• Excellent customer service focus, with an ability to work collaboratively with others and independently as well

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of construction, mining, or industrial site operations, including safety and site access protocols
• Understanding of occupational health & safety and regulatory compliance
• Project coordination, workforce scheduling, and timekeeping experience
• Document control, record-keeping, and report writing
• Procurement, vendor, contract, and supply chain administration
• Basic accounting, financial administration, and data entry
• Strong organizational, time management, and multitasking skills in fast-paced environments
• Proficiency in Microsoft Office (Excel, Word, Outlook, Project) and site management software
• Effective written and verbal communication, conflict resolution, and problem-solving abilities
• Ability to analyze reports, contracts, and compliance documents to make informed decisions
• Ability to work independently and collaboratively while maintaining confidentiality and professionalism
• Adaptability to changing site conditions and operational priorities

Mentorship and Knowledge Sharing
Provide guidance, training, and mentorship to team members, especially local Tahltan workers, by sharing technical skills, safety practices, and industry knowledge in a respectful and culturally aware manner. Uphold Tahltan values and principles by fostering a work environment built on respect, teamwork, and mutual learning. Support the growth of the Tahltan workforce by helping build capacity, promoting safe and effective work practices, and ensuring that knowledge is passed on to strengthen both the team and the broader Tahltan community for the benefit of current and future generation.

Working conditions

• Employees should have a quiet, dedicated workspace in their home free from distractions.
• Prolonged periods of sitting at a desk and working on a computer. 

CONDITIONS OF EMPLOYMENT

• Ability to pass a mandatory pre-employment drug and alcohol screening.
• Willingness to sign an Oath of Confidentiality.
• Occasional evening or weekend overtime as needed.
• Occasional travel to job sites in Northwestern BC.
• Valid driver’s license and current abstract.